Administrative Office Associate - Military veterans preferred

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.

Essential Job Functions:  

This is a secretarial and administrative position providing support to the Associate Judges of the District Court for Baltimore City.  Duties are to screen and route messages to the appropriate party or department, use proper expense reports or invoices, and update the court?s various databases.  Process search and seizure warrants and VOP?s and forward timely.  Responsible for typing reports, decisions opinions, motions, orders, memos, and drafting letters and miscellaneous documents.  Assists with special projects and perform other duties as assigned by a Supervisor, Judge or Administrative Official.

Essential Duties and Responsibilities:

Manage, update, organize court records, databases, files, forms, prepare and distribute various documents, reports timely; manage work assigned to judges including scheduling bails, bails modifications and other related matters.

Organize and maintain filing systems, prepare letters, judges notes, memoranda, tables, reports, forms, opinions, orders.

Sort, route mail, distribute violation of probation requests and other correspondences; manage incoming calls, schedule meetings, screen visitors coordinate access between judges, the public, treatment providers, justice partner agencies, etc.  Manage inquiries from law enforcement agencies, manage, track e-warrant requests, emergency petition requests.

Provides back-up support for administrative assistant to the Administrative Clerk, the interpreter coordinator, and the executive aide to the Administrative Judge. 

Assists with various problem-solving court activities; monitor and remind judges of work in the MDEC ques. 

Minimum Qualifications:

Education:  High school diploma (or GED equivalent).

Experience:  Two (2) years of work experience providing secretarial, clerical, or administrative work involving the use of a personal computer and word processing software.

Preferred:  Previous court experience is preferred.

Knowledge, Skills, and Abilities:

Knowledge of:

Basic English and arithmetic to includes, but not limited to spelling, punction, subtraction, multiplication, division.

General  office practices, procedures and proficient use of office equipment. 

Office equipment including, but not limited to computers, telephones, copiers, scanners, fax machines, etc. 

Judicial policies, procedures and forms

Proficient in using Microsoft package. 

 Skill in:

Communication both verbal and written

Manage priorities to meet critical deadlines while multitasking

Typing on personal computer

Organization and time management

Accuracy and attention to detail

Customer service and handing problems tactfully and patiently

Reading, comprehension, proofreading and editing

Usage of standard office equipment, computer equipment, and computer applications.

Interpersonal communication and relations

Ability to:

Ability to: work within time constraints, meet fixed deadlines, and demonstrate good organization skills

Interpret, apply, and follow a variety of written or verbal instructions

Communicate clearly, tactfully, and effectively with judges, the public police agencies, attorneys, and other court officials and personnel, both verbally and in writing. 

Use standard office and business equipment including but not limited to personal computers, word processing, spreadsheets, database software, copier, register scanner, fax machine, etc.

 Understand and abide by judicial rules, regulations, and procedures.

Accurately prepare and process a variety of reports, records and documents.

Establish and maintain effective working relationships with employees, superiors, and /or the general public. 

Maintain confidentiality.

Type 45-50 words per minute accurately. 

Physical Requirements:

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery and Tools:

Personal computer, typewriter, xerox machine, calculator, tax machine, laser printer, Dictaphone machine, postage meter

Software and Computer Skills:

Microsoft Office, Word, Gears, MDEC, DV Office, Connect, Courtnet

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their via email to or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary's equal employment opportunity policy here: .