Practice Assistant
Locations: Austin, Texas; Austin, Texas; Boston, Massachusetts; Denver, Colorado; Los Angeles, California; Coral Gables, Florida; New York, New York; Palo Alto, California; San Diego, California; Washington, District Of Columbia
Categories: Administrative
Req ID: 3581
Job
Overview
At MoFo, we couldn’t write our own success story without yours. Ready to write your story?
Join MoFo as a PRACTICE ASSISTANT on our Practice Operations team!
This role is based in Austin
https://www.mofo.com/offices
ABOUT THE ROLE
The Practice Assistant will provide comprehensive administrative support to attorneys and paralegals within the firm. This role requires a high level of professionalism, organization, and the ability to work both independently and as part of a team in a fast-paced legal environment.
Administrative Coordination
- Creates, revises, and formats legal documents, spreadsheets, and presentations using the firm’s software (e.g., Microsoft Office Suite, Adobe Acrobat, etc.). Performs PDF-to-Word conversions. Assists with document comparison, proofreading, and ensuring consistency in all materials.
- Manages attorney calendars and schedules meetings.
- Books travel (domestic and international) through designated travel providers and their booking systems, considering attorney preferences, cost guidelines, and itinerary efficiencies.
- Prepares expense reimbursements, reconciles travel expenditures, arranges for payment of invoices, and prepares check requests as needed.
- Upon attorney request, diligently manages attorney time, including inputting timenotes provided by attorney, editing and proofreading, and ensuring compliance with matter codes and billing guidelines. Collaborates with attorneys to ensure timely submission. Collaborates with attorneys to finalize and submit time daily.
- Using the firm’s billing software, applies requested timenote changes, editing narratives, or transfers.
- Maintains and organizes both paper and electronic filing systems for client/matter-related documents.
- Provides administrative support for client meetings, including arranging conference rooms, catering, and necessary technology. May send invitations on attorney’s behalf.
Team Support
- Works proactively and efficiently to free attorneys from administrative burdens, allowing them to focus on core legal tasks. Anticipates attorneys’ needs by proactively asking questions.
- Communicates professionally and courteously with clients, external counsel, and vendors, upholding a polished firm image.
- Provides backup support to other department members, as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. May participate in departmental projects designed to streamline workflow and/or resolve issues. Proactively supports the firm’s strategic initiatives and operational improvements.
ABOUT YOU
- Bachelor’s or Associate’s degree in business, finance, or a related field preferred.
- Minimum 2+ years’ experience in a law firm or professional services environment. Experience managing administrative tasks, legal documents, and scheduling required.
- Strong communication skills; ability to communicate effectively with all levels in an organization and build effective internal and external client relationships.
- Strong organizational skills and ability to manage large amounts of paper and electronic data.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
- High level of accuracy, attention to detail, and excellent proofreading skills.
- Reliability, dependability, and strong motivation to respond to requests quickly.
- Creative problem-solving skills and ability to think beyond the task or project at hand.
- Strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively.
- Ability to work collaboratively within a team and build effective working relationships.
- Proactive approach to problem-solving.
ABOUT MOFO
At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.
- About Us: https://www.mofo.com/about
- Diversity + Inclusion: https://careers.mofo.com/careers-diversity
- Commitment to Pro Bono: https://careers.mofo.com/careers-pro-bono
- The MoFo Foundation: https://www.mofo.com/culture/mofo-foundation
ABOUT OUR BENEFITS
MoFo offers a comprehensive benefits package starting on your first day.
- A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
- Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
- Global wellness program, including free access to Talkspace and Calm apps.
- Annual community service day to make an impact on your community and a birthday holiday just for fun.
- Education reimbursement annually.
- Dedicated Talent Development team.
- Competitive annual profit-sharing contribution.
For questions regarding this position, please e-mail jobs@mofo.com
Morrison & Foerster is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, creed, ethnic or national origin, ancestry, age, disability, veteran or military status, marital status, pregnancy, sexual orientation, gender identity, domestic partner status, and other categories protected by applicable laws, or in retaliation for opposition to any practices forbidden under this policy.
Equal employment opportunity, including veterans and individuals with disabilities.
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