2025-08-26
University of Pittsburgh
Other
/yr
employee
contract
Johnstown
Pennsylvania
15904
United States
Business & Enterprise Division - Administrative Assistant
• Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
• Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
• Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
• Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
• Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
• Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
• Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry. The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The University reserves the right to assign other duties to employees that are not listed in this job description.
Performs administrative assistant support work of moderate complexity.
The position creates and maintains division files, schedules, interfaces with public, provides service orientation, initiates action toward achieving division goals, suggests methods and procedures to improve organizational operations, identifies and analyzes problems and opportunities that that require actions, seeks, and secures appropriate resources, involves others as needed to ensure quality of decisions, responds quickly to customer needs and expectations, diffuses high tension situations comfortably, completes work with accuracy and attention to detail, advances diversity, equity and inclusion inspires others to attain division goals provides consistent performance, coaches students workers, has knowledge of all state, and local laws that pertain to the division and higher education, provides vital support to division students and faculty members
Position is about 50% sedentary; position does involve walking to various offices and buildings of the University. Nothing more than one ream of paper is lifted at any given time.
PI277575226
