Executive Assistant (3+ month contract) - Military veterans preferred

Do you have the passion and commitment to join a team whose mission is to develop treatments that have a clear and profound impact on people with rare diseases? Does it excite you to be a part of a company developing potential new treatments that could dramatically improve the lives of people with limited to no treatment options? Named one of the Top Places to Work by The Boston Globe, X4 is an exceptional place, focused on open communication and collaboration and dedicated to each other, our partners, and the medical community.  

 With the April 2024 U.S. approval of our first drug XOLREMDI™ (mavorixafor), we have made great progress in advancing our patient-centric mission and in evolving the company into a fully integrated pharmaceutical company. But there is so much left to do! We are continuing to explore global opportunities for mavorixafor in its first indication, while also advancing mavorixafor for people with chronic neutropenia through an ongoing pivotal, global Phase 3 clinical trial. 

We recognize that developing innovative, new medicines is challenging, but we embrace this challenge to truly make progress for patients each day. If you feel you would be a good fit for X4, we invite you to share with us your aspirations and career goals.

 At X4 you will find… 

• A team that values grit and passion of innovative science.
  • The opportunity to leverage your knowledge of business administration to support our innovative science and allow you to have a major impact on our mission to support our patients.  
• A collegial environment with a team-based approach, where our mission drives our values, behaviors, and creativity.  

Your Responsibilities: 

Administrative Support for Vice Presidents (VPs) 

• Assist with travel arrangements, such as booking flights, cars, hotels, and restaurant reservations. 
• Provide real-time scheduling support for large internal team meetings, workshops, off-sites, recurring meetings, and ad-hoc support for external meetings, preventing inter-company conflicts (no daily VP calendar management). 
• Provide systems support and troubleshooting for systems such as Concur, DocuSign, NetSuite, Conga; provide heavy contract management assistance and tracking. 
• Organize catering via X4’s catering platforms. 
• Assist with other administrative tasks or projects as needed. 

CEO Office Support (20% - 8 hours per week) 

• Facilitate monthly expenses for the CEO Office in Concur, working with the Senior Executive Assistant to the CEO to create and submit monthly expenses; Review and process expense reports for the CEO and CEO’s direct reports. 
• Assist with ad-hoc projects & logistics including off-site and on-site meetings, leadership dinners, company events with CEO involvement, catering, and travel. 

Facilities & Office Manager Support: 

• Occasional handle office tasks, such as inventory intake, office supply reorders, and stocking office and kitchen supplies. 
• Greet and assist visitors/vendors and manage reception for pivotal on-site meetings, e.g., investor meetings, board meetings, etc. 
• Serve as backup to Facilities & Office Manager during time off or other out of office activities. 

Requirements: Proven Experience, Skills, and Education: 

• Associate degree in a related field and/or relevant experience. 
• 3+ years of prior administrative experience
• Customer service experience a plus. 
• Excellent computer skills (Office 365 – Outlook, Excel, Power Point, etc.). 
• High level of discretion and confidentiality. 
• Attention to detail and excellent organizational skills. 
• Ability to manage multiple tasks and problem-solve in a fast-paced environment. 
• Flexibility for on-site coverage, as business needs may change. 
• Desire to be proactive and create a positive experience for others. 

This position is based in Boston, MA, and offers a flexible hybrid work model with a minimum of 2 days/week in the office. 

PI277597408