Practice Assistant - Labor & Employment - Military veterans preferred

Job Category: Legal Support Staff
Risquisition Number: PRACT001182
Posted: August 27, 2025
Full-Time
Pittsburgh, PA 15219, USA

Job Details

Description

Labor & Employment Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are seeking a detail-oriented and proactive Legal Practice Assistant for our Pittsburgh location to assist our Labor & Employment Section. The ideal candidate will possess strong organizational skills, legal document expertise, and the ability to manage multiple priorities under tight deadlines. If you have experience in Litigation and/or Labor & Employment and are looking for a rewarding career in a business casual team environment, we encourage you to apply!

Hybrid schedule is available for this role!

Essential Duties and Responsibilities:

• Draft, proofread, format and edit various legal documents such as correspondence, memoranda, agreements, pleadings, discovery, and other legal documents ensuring accuracy and adherence to time-sensitive deadlines.
• Prepare and file court documents in compliance with court rules and procedures across federal, state, local jurisdictions, and administrative agencies as needed..
• Create, index, and maintain organized pleading and exhibit binders.
• Track litigation deadlines and ensure timely completion of filings and other critical tasks.
• Manage new client intake pursuant to our client matter onboarding process.
• Maintain electronic and paper case files in accordance with document management protocols and retention policies.
• Heavy calendar coordination and management. Assist with billing process, including entering attorneys’ billable time and reviewing proformas through 3E.
• Coordinate travel arrangements through corporate travel companion, Navan.
• Prepare and submit expense and reimbursement reports.
• Utilize legal software applications to improve workflow efficiency and produce high-quality work product.
• Collaborate with fellow practice assistants to provide high level administrative support to attorneys in the Pittsburgh office and across the Firm.
• Keep abreast of practice-specific laws, rules, processes and procedures.
• Communicate professionally and effectively with witnesses, clients, colleagues and opposing counsel, as directed.
• Uphold Firm policies, procedures, and confidentiality standards.
• Other duties as assigned.

Required Education/Experience:

• Minimum 3 years of experience with litigation or labor and employment support.
• High school diploma required. College degree a plus.
• Prior use of a document management system (NetDocs) a plus.
• Proficiency with MS Word, Outlook, Excel.
• Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.
• High attention to detail and the ability to anticipate needs and problem solve.
• Positive, team-oriented attitude and a “can-do” approach.
• Capacity to work efficiently under pressure and balance multiple assignments in a fast-paced environment.

Buchanan Ingersoll and Rooney PC offers outstanding benefits that include:

• Insurance – Medical, Dental, Vision
• 401K program
• Retirement Savings Program
• Generous Paid Time Off
• Paid Holidays
• WorkWell wellness program
• Free use of building gym
• Caregiving assistance with Bright Horizons
• Firm-wide emergency assistance fund
• Available Hybrid schedule

We are an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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