Capital Outlay Administrator - Military veterans preferred

ATA Services, Inc. is currently seeking to hire a Capital Outlay Program Administrator to work on a temporary assignment in Santa Fe, New Mexico.

• Pay Rate: $24.96 per hour with weekly pay.
• Start Date: ASAP
• End Date: October 2026
• Location: In-office in Santa Fe, New Mexico

The selected candidate shall provide the following services:

• Oversee fiscal and administrative management of assigned projects.
• Prepare grant agreements to conform to established policies, procedures and state statutes.
• Ensure grantee is Public Finance Accountability Act compliant and special conditions have been met or a fiscal agent has been assigned
• Send agreements to communities and follow up at regular intervals on return and execution.
• Process encumbrance/change (purchase) orders in a timely manner.
• Process pay (disbursement/vouchers) requests in a timely manner and in accordance with CPMS reporting.
• Ensure agreements are accurately entered in agreement history in the Loan Grant Tracking System (LGTS), including when closed.
• Ensure the encumbrance section of LGTS is updated with all change orders.
• Ensure all warrant information is entered in a timely manner in LGTS to assist with NMED reimbursement reconciliations.

Communication:

Maintain frequent communication with grantees regarding:

• Status of grant agreement, until fully executed.
• Updated documents including signature page.
• Payment Certification for grantees that have not paid vendors in advance.
• DFA database updates.

Reconciliations and Reporting:

• Assist with purchase order reconciliations
• Quarterly DFA database updates
• Bond questionnaires

Administrative Tasks:

Internal Process Documentation:

Job Requirements:

• Three years’ experience in budget administration which includes managing, developing, analyzing and implementing budgets; developing strategic plans and establishing internal control.
• Three years’ experience in contract administration which includes overseeing the development and negotiation of contracts and bid specifications; managing bid openings; awarding and executing contracts.
• Knowledge of facilities planning and analysis which includes developing facilities management plans based on the evaluation and analysis of usage, structures and other facilities.
• Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.

ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.