Secretary V - 004170 - Military veterans preferred

2025-08-29
University of South Alabama
Other

/yr

  employee   contract


Mobile
Alabama
36688
United States


Posting Details

Position Information

Position Number004170Position TitleSecretary V - 004170DivisionAcademic AffairsDepartment440700 - Counseling and Instructional SciencMinimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred QualificationsJob Description Summary
The University of South Alabama’s department of Counseling and Instructional Sciences is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions

These are the job duties required of the position.

Essential Functions
  • Performs secretarial, administrative and receptionist duties for the Chair and Faculty.
  • Supports daily departmental operations.
  • Coordinates course scheduling with program coordinators.
  • Prepares part-time faculty appointment letters and correspondence, course materials, reports, brochures, and other documents using a PC.
  • Prepares and processes faculty appointment forms for comp exams, dissertations, and theses.
  • Maintains internship agreements, practicum agreements, and memoranda of understanding for the counseling programs.
  • Maintains secure departmental files and databases.
  • Takes minutes at meetings and prepares for final distribution.
  • Answers telephones and directs calls.
  • Makes and monitors P-card purchases.
  • Coordinates Graduate Faculty appointment applications and GA evaluations.
  • Maintains course syllabi and assists with textbook orders.
  • Regular and prompt attendance.
  • Ability to work schedule as defined and overtime as required.
  • Related duties as required.
Posting Information

Number of Vacancies1Position End Date (if temporary)Job Open Date08/29/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you at least 18 years of age?
    • Yes
    • No
  2. * Do you have a legal right to work in the United States?
    • Yes
    • No
  3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
    • Yes
    • No
  4. * What is the highest level of education you have completed?
    • Less than High School
    • High School Diploma or equivalent
    • Associates Degree
    • Bachelors Degree (or will obtain within 6 months)
    • Masters Degree (or will obtain within 6 months)
    • Terminal Degree (or will obtain within 6 months)
  5. * How many years of related experience do you have?
    • Less than 1 year
    • Between 1 - 3 years
    • Between 3 - 5 years
    • Between 5 - 7 years
    • More than 7 years
  6. * How did you hear about this position?
    • USA website
    • LinkedIn
    • Zip Recruiter
    • Indeed
    • HigherEd Jobs
    • Alabama Career Center / Alabama Works
    • Facebook
    • Word of mouth
    • Other

Applicant Documents

Required Documents
    Optional Documents
    1. Resume
    2. Cover Letter

    The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.


    EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.


    Annual Security and Fire Safety Report
    The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.



    Equal employment opportunity, including veterans and individuals with disabilities.

    PI277656929

     

    Save This Job

    Email This Job to a Friend

    More Jobs For Veterans...