Program Assistant -America House - Military veterans preferred

Job Details

Description

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. We focus on four essential areas to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

Summary of America House Program

Through the U.S. Embassy in Ukraine, IREX administers the America House project, a network of welcoming, dynamic spaces in Kyiv, Odesa and Lviv that foster discussion and debate, provides opportunities for professional and personal skill building, and sparks creativity and collaboration around shared Ukrainian and U.S. values.

America House Odesa is a nourishing space full of professional and personal growth opportunities and your main resource in the Odesa region concerning American culture and education. The official online opening and presentation of America House Odesa took place on September 7, 2021.

AHO is an unbiased platform built around the U.S.-Ukraine common values for local communities' empowerment, idea sharing, and collaboration.

America House Odesa organizes a wide variety of activities, including English-language programs, skill-building workshops, cultural events, concerts and many more. America House is the space where one can think and work creatively, build cultural bridges and become a changemaker.

Position Purpose Summary

Supports the management of a program(s) in the field; supports the development of project work products, to include but not limited to, program timelines, budgets, reports, and other products/documents as Identified.

The America House Assistant is responsible for welcoming and helping visitors, and partners, providing information on programs, resources and opportunities offered, assisting with organizing America House events and assist with other tasks to implement programs. This position is also key in supporting day-to-day operations of America House Odesa office.

Performs additional duties and tasks to meet the needs of the organization, team, or as assigned by manager.

Are you the next member of our team?

Your Background & Skills:

Experience

• Minimum of 1+ years of relevant experience
• Experience studying in the United States or holding an ECA alum/a status is an advantage.??

Skills

• Excellent English and Ukrainian.?
• Strong intercultural and communications skills.?
• Excellent verbal and written communication skills.??
• Demonstrated customer-service orientation and problem-solving mindset.??
• Skilled at handling multiple tasks and able to maintain a calm, friendly demeanor under stressful situations.?
• Must be able to adhere to tight deadlines and work consistently.?
• Familiarity with Outlook, Word, Excel, PowerPoint, and graphic media applications software? such as Photoshop and Adobe InDesign is an advantage.?
• Must demonstrate valid proof of unrestricted work authorization in Ukraine.

Your Daily Tasks:

• Assist Senior Program Coordinator in program design, development, and implementation of online/offline formats.?
• Support English Language Resident in designing English language programming (EL Club, Speaking Club, Movie Nights, games, or quizzes).??
• Engage with participants and visitors with courtesy and professionalism. Provide basic information to general inquiries, present America House resources, programs, and opportunities.?
• Support America House team as needed and provide general support to staff including photocopying, note-taking (or be familiar with online-tool as Miro, Padlet, etc.).??
• While conducting in-person events, ensure that event venue is always in presentable and working condition with a full stock of supplies.?
• Provide logistical support and room setup for events.? (Please note that the room setup often requires moving chairs and tables).?
• Cooperate with Communication Coordinator in collecting information about events, drafting announcements and visual materials for further public promotion.?
• Back up Senior Program Coordinator in correspondence with speakers and partners in preparation for lectures, workshops, and other activities.?
• Assist in program participants recruitment? by compiling lists of promo channels and? identifying festivals, fairs, activities, and offline/online platforms.?
• Update program attendees database, register new members and maintain membership.??
• Assist with writing reports and monthly plans.?
• Helping with administrative/logistical procedures and preparing admin and accounting payment documents.?
• Other duties as assigned.?

We conduct background checks on all successful candidates.

This position is an on-site role located in Odesa.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.

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