Land Records Clerk - Military veterans preferred

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Essential Job Functions:  

This position reviews and processes all land records documents presented for recording, including, but not limited to, deeds, mortgages, releases, agreements, plats, liens, military discharges, etc. The incumbent will also process and maintain marriage licenses, business licenses, and notaries.  The incumbent will additionally serve as a cashier for all monetary transactions. 

Essential Duties and Responsibilities:

Process Land Records  Review, record, verify, and index documents.  Return unrecordable documents with notifications when necessary.  Calculate correct taxes and fees.

License  Process and maintain all marriage licenses, business licenses, and notaries.

Liens  Enter, satisfy and release judgments.

Assist Customers Provide information and procedures while not giving legal advice.  Provide appropriate resources to further assist customers.

Cashier Process all money received in the clerk's office, over the counter and electronically.  Run end of day report to balance monies.  Keep proper records for audits.

Minimum Qualifications:

Education:

High school diploma (or GED equivalent).

Experience:

One (1) year of general clerical experience.

Note:

A Bachelor's Degree may substitute the required work experience.

A Paralegal/associate's degree or 60 college credits may substitute the required work experience.

A Paralegal Certificate may substitute the required work experience.

Knowledge, Skills, and Abilities:

Knowledge of:

General office practices, procedures, and equipment.

Standard legal forms and documents used in the Judiciary.

Basic English and arithmetic to include, but not limited to, spelling, punctuation, grammar, addition, subtraction, multiplication, and division.

Skill in:

Applying job-related terminology, codes, policies, procedures, rules, regulations, and laws.

Communicating information effectively.

Analyzing legal property documents, records, reports, and other business and financial documents noting details and facts pertinent to this assignment.

Ability to:

Use standard office and business equipment including, but not limited to, computers, word processing, spreadsheets, database software, copier, scanner, fax machine, cash register, etc.

Operate special duplication equipment, typewriter, time/date document liber/folio, adding machine, numbering, and scanners.

Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.

Interpret, apply, and follow a variety of written and verbal instructions.

Provide assistance, guidance, and direction to others in a polite and efficient manner.

Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.

Learn instrument codes and instrument-specific indexing procedures.

Examine legal property documents.

Multitask and prioritize duties and tasks.

Be accurate and pay attention to detail.

Understand court procedures.

Interpret documents, Statutes, and Rules.

Type at a proficient speed.

Make quick decisions and work within time constraints.

Understand and carry out complex oral and written instructions and protocols for any given assignment.

Understand legal terminology.

Properly calculate taxes and fees for documents.

Keep information confidential.

Physical Requirements:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Equipment, Machinery and Tools:

Computer, scanner, & printer  Data entry, access and issue documents, etc.

Telephone  Communicate with customers, attorneys, and agencies.

Postage Meter  Mail documents.

Fax Machine  Send and receive documents with other agencies.

Copier  Copy documents.

Webcam and/or headphones Attend meetings, have calls, participate in trainings/webinars.

Calculator  costs of documents, balance cash drawers, etc.

Credit Card Machine  Receive money.

Cash Register  Receive money.

Software and Computer Skills:

Outlook Access email and calendar.

Microsoft Office Create and maintain documents.

Adobe View documents.

Microsoft Teams Attend virtual meetings, communicate with judiciary personnel.

Zoom  Attend meetings.

Odyssey Receive money, process cases.

ELROI  Research.

SDAT  Research.

Optix  Scan, verify, and index documents.

NCRS  Cashier

E-License Process applications.

Simplifile Index land records

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their via email to or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary's equal employment opportunity policy here: .