Accounts Payable Specialist
- Military veterans preferred
2025-09-09 Corps Solutions
Other
/yr
employee
contract
Stafford Virginia 22554 United States
Accounts Payable Specialist
Stafford, VA
The Accounts Payable Specialist is responsible for reviewing and verifying invoices for accuracy, ensuring that all required documentation is collected, and entering transactions into the accounting system. This role supports the finance team by maintaining organized records, resolving discrepancies, and contributing to efficient financial operations. The ideal candidate will demonstrate strong organizational skills, keen attention to detail, and a solid understanding of fundamental accounting principles.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Review vendor invoices and expense reports for appropriate documentation and approval prior to processing.
Process invoices and expenses in an accurate and timely manner.
Enter and upload invoices into the accounting software.
Maintain and organize copies of invoices and approvals.
Communicate with vendors and employees regarding payment status and other inquiries as needed.
Assist with month-end close activities.
Research and resolve discrepancies as needed.
Support the Travel Management Office as directed.
Train employees on expense procedures as required.
Provide support to employees experiencing issues with expense reports.
Assist in the year-end close-out by providing supporting documents and any other calculations as requested.
Participate in business meetings, events, and company functions to support the management team.
Review company policy documents as necessary.
Perform other related duties as assigned.
EDUCATION
Bachelor's degree in business administration, accounting, or related field, preferred.
EXPERIENCE
A minimum of 2 years' experience in accounts payable or general accounting.
Experience working with government contracts and/or military services preferred.
CORE SKILLS/COMPETENCIES
Required Knowledge, Skills and Abilities
Strong administrative and coordination skills, as well as troubleshooting skills with an effective customer-service orientation.
Strong communication and presentation skills. Able to read, write, and communicate effectively in English.
Proficient in computer applications such as Windows and MS Office, especially MS Excel.
Familiarity with Enterprise Resource Planning (ERP) or Accounting Systems.
Strong analytical and problem-solving skills.
Excellent attention to detail, organizational, planning and prioritization skills.
Excellent interpersonal skills.
WORKING CONDITIONS
Capacity to sit for extended periods of time and maintain focus in an office environment.
Ability to climb stairs, as the building does not have elevator access.
SPECIAL POSITION NOTATIONS
Requires 0% - 5% travel
This position description outlines the general responsibilities and requirements for the stated position and in no way is an exhaustive list. The company maintains the right to assign or reassign responsibilities to this position at any time.
Equal employment opportunity, including veterans and individuals with disabilities.
