Posting Details (Default Section)
Posting Number:20254466SPosition Title:Coordinator, Civil and Environmental EngineeringPosition Type:StaffLocation:Villanova, PARecruitment Type:Internal/External ApplicantsWork Schedule:full-time/12-monthsAvg Hours WeekDepartment:202-Civil and Environmental EngineeringPosition Summary:
The Civil and Environmental Engineering (CEE) Department Coordinator provides high-level administrative and departmental operations support including financial planning and reporting, instructional support such as scheduling and accreditation coordination, and communication projects both within the department and to the broader profession. Reporting to the Chair of the CEE Department within the College of Engineering, the individual in this position supports department faculty and provides outstanding service to constituents. This position provides additional support to the Chair as requested that requires analytical and critical thinking to determine appropriate action.
Why work at Villanova?
- Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
- Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
- Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:
- Assists Chair in monitoring and reporting on operating budgets and maintaining detailed information on laboratory expenditures and other costs from data in University databases. Provides same support for departmental restricted accounts and verifies income related to indirect costs, gifts, and distance learning flowback funds. Manages internal accounting of faculty travel allocations and expenditures in partnership with chair and administrative assistant. Assists chair in budget projections and planning on regular basis, including the quarterly projection and annual budget submission timetable. Partners with College Finance and Administration on data and projects relating to expenditures, employment and facilities matters.
- Assists individual CEE department faculty and associated research centers in budget management on sponsored research grants and individual accounts such as research and teaching flowback accounts, including purchasing, cost allocation, and regular reconciliation.
- Coordinates collection of department news and works with the Chair and College’s Director of Communication and Marketing on departmental website and newsletter. Manages department social media and department publicity efforts for both undergraduate and graduate programs. Coordinates department communications with current and former students.
- Attends department and department committee meetings, takes minutes and helps to coordinate and complete administrative tasks that result from action items of committees.
- Assists Chair in collecting and analyzing data for department annual report and faculty evaluations. Data includes faculty and graduate student publications and presentations, research expenditures, teaching load, students advised, and service commitments. Assists Chair in updating data on journal classifications.
- Assists department ABET Coordinator in administering the ABET assessment and accreditation process. This includes ensuring that the appropriate assessments are completed, and that the resultant data is organized and accessible to the faculty.
- Works with the search committees and the Department Administrative Assistant to coordinate the faculty search and interview process. Prepare adjunct faculty payroll information each semester. Maintains records on faculty and graduate assistantship hiring.
- Assists the Department Chair with course scheduling each semester. Works with the Registrar’s office on all master schedule change requests and serve as main department contact for relating matters accordingly.
- Perform duties of departmental administrative assistant when this person is away from the office. Perform other duties and assist with projects as assigned.
Minimum Qualifications:
- Bachelor’s degree required; combination of high school diploma and work experience may be considered
- The candidate must have a minimum of three to five years of relevant and applicable work experience in an administrative or academic setting.
- Administrative skills and office operations, preferably in an academic environment.
- Proficient in spreadsheet, database, and presentation software (Microsoft Office).
- Knowledge of budgeting and financial reporting, social media and other digital communications tools.
- Ability to keep current with Villanova University job-related technologies and databases (e.g., applicant tracking and performance management software, student database software(s) and Banner).
- Must have strong communication, organizational and problem-solving skills. The individual must be able to work independently as well as with others in a productive manner.
- Ability to work in a high-volume, fast-paced academic setting.
Preferred Qualifications:
Adobe acrobat and some Creative Suite experience
Physical Requirements and/or Unusual Work Hours: Special Message to Applicants:
Ignite Your Career at Villanova University!
Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change!
Why work at Villanova?
Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2023 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
We believe that an inclusive community fosters an understanding and appreciation for diversity among our students, faculty, staff and administrators. The Office of Diversity, Equity and Inclusion works to address issues of equity and justice in a variety of ways including workshops, events and employee resource groups.
Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.
Posting Date:09/08/2025Closing Date (11:59pm ET):09/26/2025Salary Posting Information:
This position falls within hourly grade 12 and the range for this position is $27.58-29.12/hr. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.
Salary Band:12Job Classification:non-exempt
