2025-09-10
Southern Illinois University Edwardsville
Other
/yr
employee
contract
Edwardsville
Illinois
62026
United States
Positio Title: Program Assistant for Vice Chancellor of Finance and Administration (CS26-098)
Location: Edwardsville, IL
Apply Before: 01003
Department: Administration, VC
FLSA: Determined by Position
Description: Description
To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Program Assistant for Vice Chancellor of Finance and Administration (CS26-098). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.
What You Will Do
Supports the activities and procedures of the Vice Chancellor for Finance and Administration in the day-to-day operations of the division and the office. Serves as a liaison and representative in various capacities as requested. Determines feasibility of expenditures and purchases. Serves as web administrator for the VCFA office and for the Administrative Services unit. Assists the VCFA with SPA Process. Serves as VCFA liaison with Human Resources on personnel concerns such as unit hiring, PEALEAV administration, payroll issues, and department time entry. Provides assistance to the Freedom of Information Officer for the University. Assists in the coordination of responses for General Counsel. Serves as liaison with all lease holders, ensuring all needs are met. Reviews all requests submitted for an Expressive Activity. Determines need associated with the Open Meetings Act and provides information regarding Open Meetings Act protocol to administration.
FLSA: Non-Exempt
Minimum Acceptable Qualifications
Bachelor's degree in Business Administration, Human Resources, Communications, or related field.
2+ years experience in Higher Education, nonprofit management, or Human Resources administration and operations.
Experience with executive support in a higher education or nonprofit context is a plus.
Supplemental Information
Civil Service Information: Civil Service Application - FAQs
Application Instructions: How to Apply - Step by Step
Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.
Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.
Classification: State Universities Civil Service System Classification Number: 5001 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.
Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required.
Work Authorization Information: SIUE will only employ those who are legally authorized to work in the United States and visa sponsorship for this position will not be provided. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status.
Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu
EEO Statement
Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran's status.
We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu .
Opening Date: 09/09/2025
Closing Date: 9/21/2025 11:59 PM Central
Address: 1040 Rendleman Hall
Edwardsville, Illinois, 62026
Website: https://www.siue.edu/
Equal employment opportunity, including veterans and individuals with disabilities.
PI277911359
