Associate, Corporate Diplomacy - Military veterans preferred

Meridian International


Description:

Title: Associate, Corporate Diplomacy

Employment Status: NON-EXEMPT

Salary: $21.70 per hour

Supervisor Title: Associate Director, Corporate Diplomacy

Date Revised: September 2025

Summary of Position:

The Associate, Corporate Diplomacy will work to support all department initiatives including business development pipeline management, event implementation with a focus on private sector programming, and general team administration. The position will serve under the supervision of the Associate Director and/or Senior Director, Corporate Diplomacy to provide administrative support on business development and prospecting activities including preparing briefing memos, donor tracking, short-term research. Additionally, the Associate supports the Center for Corporate Diplomacy team with administrative activities including financial reconciliations, scheduling, and general operating duties.

This position is located in Washington D.C. and Meridian requires MD, DC, or VA residence for all employees. The position may work partially remotely until further notice.

Position Responsibilities:

Business Development and Prospect Pipeline (40%):

• Provide logistical and administrative support for donor cultivation activities, including preparing briefing materials, scheduling meetings, drafting follow-up communications, and coordinating with internal teams to ensure smooth engagement with prospects and partners.
• Support stewardship of corporate donors by helping to track touchpoints, prepare reports and updates, coordinate internal strategy meetings, and draft correspondence to strengthen relationships and ensure continued engagement.
• Assist in identifying potential corporate donor prospects by conducting background research and maintaining accurate records in Meridian's CRM/database to help build a robust pipeline for corporate engagement programs, including the Corporate Council.

Programmatic Support and Coordination (25%):

• Draft, send and track programmatic correspondence including speaker invitations, event invitations, confirmation emails and thank you notes. Track and manage RSVP lists across multiple platforms (e.g., Salesforce, Excel, Linvio), ensuring accuracy and follow-up.
• Support day-of management and production of all programs (approx. 30 events annually, primarily in-person with occasional hybrid or virtual) designed and/or implemented by the Center for Corporate Diplomacy team.
• Maintain program data and related event websites with accurate content including event details, registration functionality, and post event summaries. Assist in updating past event descriptions and stakeholder bios.
• Coordinate and liaise with Meridian Events team for logistics of programs.
• Coordinate with Meridian Communications team for collateral development, invitations, social media content, etc.

Operations and Administrative Duties (35%):

• Process incoming gifts, ensure accurate reconciliation with the Finance team, and generate donor acknowledgment letters in a timely manner.
• Database Management to include regular maintenance/cleaning, updating of donor records in Salesforce including but not limited to contact records, opportunities, campaigns, affiliations, and dashboards.
• Research relevant diplomacy-related topics and Meridian-related matters to contribute to written content.
• Manage calendar and scheduling for Vice President – Center for Corporate Diplomacy, and produce weekly report outlining upcoming meetings with donors and partners, along with key program and proposal deadlines.
• Attend meetings, as needed, for Center for Corporate Diplomacy leadership. Distribute any relevant notes to the greater team that adequately summarize the discussion.
• Maintain organized and up-to-date shared content folders (e.g., SharePoint) to ensure materials are accessible across the team.
• Responsible for completing all organizational administrative responsibilities in a timely manner and meeting all organizational administrative deadlines
• Other duties as assigned

Employer's Statement

Meridian is committed to empowering global leaders and amplifying voices of a wide variety of backgrounds to create pathways for greater understanding, shared values, and respect. Connecting people has been our foundation for over 65 years. If you share our values and enthusiasm to promote non-partisan collaboration to address global challenges and opportunities, you can find a home at Meridian.

As an equal opportunity employer, Meridian promotes equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, personal appearance, pregnancy, childbirth or related medical condition, family responsibilities, marital, veteran or military status, national origin, age, disability, genetic information, matriculation, political affiliation, or any other classification protected by federal, state, or local law. Equal employment opportunity will be offered and maintained to all persons at every stage and condition of employment, including recruiting, hiring, training, upgrading, promotion, transfer, discipline, layoff, recall, and termination.

Meridian offers a comprehensive benefits package including a full medical plan with no deductible, dental (including orthodontics), a retirement plan with a substantial employer contribution from day one, fully paid life, long- and short-term disability, a variety of voluntary benefits, and generous paid leave and holidays.

How to Apply

Qualified candidates should apply here. Only candidates being considered for this position will be contacted. NO PHONE CALLS in reference to this position will be accepted.

Education/Experience

• Undergraduate degree
• Any combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position

Knowledge, Skills, Abilities:

• Understanding and interest in non-profit development and fundraising activities
• Event planning and customer service experience
• Exceptional writing skills; experience writing a variety of forms of correspondence including solicitation letters, thank you notes, briefings
• Familiarity with staffing events
• Excellent phone and interpersonal skills
• Exceptional organizational skills, detail oriented and proven ability to prioritize multiple concurrent projects
• Strong inter-cultural communication skills; maturity, cultural sensitivity, and tact suitable for working with individuals from around the world

Technical Requirements:

• Proficiency in Microsoft Office, including Word, Excel and PowerPoint, Outlook and Teams is necessary for this role
• Experience with Canva, Zoom and Salesforce is helpful

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