Administrative Coordinator - Military veterans preferred

Administrative Coordinator

US-OR-Portland

Requisition ID: 2025-35623
Position Category: Administrative/Office Support
Job Type: AFSCME union represented
Position Type: Regular Full-Time
Posting Department: Institute on Development and Disability (IDD) / Hemostasis & Thrombosis Center
Posting Salary Range: Commensurate with experience, education and internal equity. Minimum: $28.25, Midpoint: $33.22, Maximum: $38.19 per hour.
Posting FTE: 1.00
Posting Schedule: Primary schedule is Monday through Friday, some evening and weekend work occasionally required. Hybrid schedule; In-person minimum once weekly.
Posting Hours: Hours may vary from 8AM to 5PM. Occasional need for work to start early or end late.
HR Mission: School of Medicine
Drug Testable: No

Department Overview

The Hemostasis & Thrombosis Center (HTC) is home to over 45 faculty and staff, engaged in the clinical, research, public health, outreach and education missions. The HTC is a multidisciplinary center, providing comprehensive care to adult, adolescent and pediatric patients.

Function/Duties of Position

This position provides administrative coordination and program support to the HTC, serving as the community liaison between the Center and external partners.

 

The ideal candidate will be a highly organized, curious professional who thrives when working with others, enjoys variety in day-to-day tasks that focus on project management and coordination, is a self-starter, is knowledgeable about information technology systems and is interested in understanding and continuously improving programs and projects within the Hemostasis & Thrombosis Center.

Required Qualifications

• Four years of general office or secretarial experience; OR 

• An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR 

• A Bachelor’s degree and two years of general office or secretarial experience; OR

• An equivalent combination of training and experience.

• Additional certifications may be required based on the specific department the position resides in, as indicated by the position description.

• Note:  Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience.  Contact Compensation for confirmation of eligibility. 

• Intermediate skills with MS Office (Word, Excel and PowerPoint)
• Experience with event coordination, catering, lectures, and meeting/greeting visitors, affiliates, and high level participants.
• Experience troubleshooting complex technical and logistical issues in large meeting environments
• Demonstrated skills with composing, editing, proofing, and copying written materials.
• Service excellence, computer skills, ability to handle multiple tasks simultaneously, well-developed organizational and advanced communications, and a team player.
• Must have a proven ability to deal effectively with physicians, subordinate staff, and patients.
• Ability to work well under pressure; be a self-starter; exercise common sense; ability to investigative and research a wide variety of topics highly useful.
• Experience working in website editing software, such as Drupal. 
• Proficient in Oracle or a similar ordering system, including experience with creating requisitions and receiving.
• Demonstrated previous experience with general financial reconciliation.
• Demonstrated ability to coordinate travel arrangements and process travel reimbursements.
• Demonstrable record of reliable attendance, punctuality and proven successful performance at past and present employers.
• Demonstrated evidence of strong written and verbal communication skills; must be detail oriented, self-motivated and able to problem solve; excellent interpersonal and public relations skills; strong organizational skills, must be flexible, creative, with demonstrated professional customer service skills/experience both over the phone and in person; ability to work accurately and without constant supervision.
• Coordinate and run audio/visual equipment for presentations.

Preferred Qualifications

• A Bachelor's degree in Business Administration, Management, Public Administration, Public Health or a closely related field.
• Four years of experience in an administrative position, which included administrative duties, project coordination and oversight, provision of technical assistance, or operations review.
• Experience in an academic healthcare or clinical setting; Grant application experience.
• Experience working with the bleeding disorder community.
• Experience making travel arrangements and processing travel reimbursements.

Additional Details

***Upload cover letter and resume.  Please be sure to include months and years (MM/YYYY format) to the resume for jobs/experience.

All are welcome
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.



Equal employment opportunity, including veterans and individuals with disabilities.

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