Special Assistant to the CEO - Military veterans preferred

2025-09-16
National Audubon Society
Other

/yr

  employee   contract


Washington
District of Columbia
20001
United States


Location: Washington, DC
Full time
Requisition ID: JR842

About Audubon

The National Audubon Society is a leading nonprofit conservation organization with 120 years of science-based, community-driven impact, dedicated to protecting birds and the places they need, today and tomorrow. Birds are powerful indicators of our planet’s health, acting as sentinels that warn us of environmental change and inspire action. Audubon works across the Western Hemisphere, driven by the understanding that what is good for birds is good for the planet. Through a collaborative, bipartisan approach across habitats, borders, and the political spectrum, Audubon drives meaningful and lasting conservation outcomes. With 800 staff and over 1.9 million supporters, Audubon is a dynamic and ever-growing force committed to ensuring a better planet for both birds and people for generations to come. Learn more at www.audubon.org and on Facebook, Twitter and Instagram @audubonsociety.


Position Summary:
Audubon is seeking an exceptional, mission-driven individual for the role of Special Assistant to the CEO based in Washington, DC. This position will provide high-level, personalized support to Audubon's CEO. The ideal candidate will be proactive, highly organized, adaptable, and able to thrive in a fast-paced, ever-changing environment. They must have a keen eye to detail, be skilled at anticipating needs, managing a wide range of responsibilities, and maintaining discretion and confidentiality. The incumbent will be an essential part of a high-performing Executive Office team that is making groundbreaking contributions to alter the course of climate change and habitat loss, leading to better outcomes for birds, people, and the planet.

This is a hybrid position based in our Washington, DC office and requires the ability to travel domestically and internationally up to 50% of the time.


Cover letters are required or applications will be considered incomplete.

Compensation:


$82,000-$92,000 / year
Essential Functions

The Special Assistant to the CEO is a dynamic, multifaceted role focused on providing comprehensive travel and logistical support to the CEO, who travels 50% of the time for global and national forums, donor engagements, and visits to domestic and international field programs. This role involves extensive collaboration with the Executive Office team and various departments across Audubon. While the Special Assistant to the CEO reports to the Senior Administrative Manager, this role travels with the CEO and provides hands-on support during all domestic and international trips.


Key Responsibilities:

  • Travel Support:

    • Coordinate all aspects of CEO travel in advance, including booking transportation, accommodations, and meal planning, ensuring arrangements align with the CEO’s preferences and dietary needs.

    • Provide on-the-ground logistical support during domestic and international travel, ensuring smooth execution of high-profile engagements such as donor visits, key partner meetings, and media events.

    • Prepare detailed itineraries and ensure all logistics are clearly communicated to relevant stakeholders prior to the trip.

    • Assist in compiling meeting materials and briefing documents for upcoming engagements to ensure the CEO is well-prepared.

    • Address immediate travel needs with professionalism, ensuring the CEO stays focused on the goals of each engagement.

    • Troubleshoot technology, printing, and other logistical issues during travel, ensuring a seamless experience.

    • Coordinate post-trip debrief calls with internal stakeholders, collaborating with the Senior Administrative Manager to ensure all follow-up is completed.

    • Take high-quality photos and videos during the CEO's travels, ensuring accurate documentation of key moments, names, locations, and relevant details for timely and organized distribution to internal teams or external stakeholders.

    • Deliver on-the-spot briefings at events by conducting thorough research beforehand, equipping the CEO with critical information about attendees, venues, and key topics to support meaningful engagements and decision-making.


  • Event Prep and Logistics Management:

    • Assist with preparing event materials, briefings, and itineraries at the direction of the Senior Administrative Manager and Executive Communications.

    • Manage real-time logistics for the CEO's involvement in high-profile events, ensuring the smooth execution of event schedules.

    • Act as a liaison between the CEO and event managers, resolving issues promptly and fostering strong relationships.


  • Executive Office Team Support:

    • Maintain an organized system for tracking and prioritizing tasks and projects related to the CEO’s engagements and travel.

    • Provide workflow management support for key logistics related to departmental meetings and other office priorities.

    • Execute special projects with attention to detail and strategic focus on advancing the organization's mission and vision.

    • Prepare reports, presentations, and correspondence as needed.

    • Perform clerical duties such as data entry, document preparation, and filing

    • Support and facilitate events, conferences, and team gatherings, handling logistics and vendor communications when requested.



    • The National Audubon Society protects birds and the places they need, today and tomorrow, throughout the Americas using science, advocacy, education, and on-the-ground conservation. Audubon’s state programs, nature centers, chapters, and partners have an unparalleled wingspan that reaches millions of people each year to inform, inspire, and unite diverse communities in conservation action. Since 1905, Audubon’s vision has been a world in which people and wildlife thrive. Audubon is a nonprofit conservation organization.



    Equal employment opportunity, including veterans and individuals with disabilities.

    PI278047731

     

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