Admissions and Records Officer [2 Openings] (CS25-211) - Military veterans preferred

Positio Title: Admissions and Records Officer [2 Openings] (CS25-211)

Location: Edwardsville, IL



Apply Before: 00718

Department: Registrar

FLSA: Determined by Position

Description: Description

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Admissions and Records Officer [2 Openings] (CS25-211). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

What You Will Do

Position 1: Graduation Focus:

• Review student records to ensure degree requirements are met.
• Create and process graduation applications in Banner, post degrees, and manage application adjustments.
• Notify students and advisors of degree deficiencies.
• Order diplomas and manage commencement eligibility.
• Assist with DegreeWorks evaluations and adjustments.
• Prepare correspondence, graduation statistics, and program materials.
• Support commencement ceremonies with event preparation and logistics.
• Use Perceptive Content for imaging and record maintenance.

Position 2: Records Maintenance Focus:

• Maintain student academic records including grades, GPAs, academic standing, repeated courses, and proficiency credits.
• Process end-of-term grades and grade reports.
• Handle grade changes and track incomplete grades and extensions.
• Manage reentry admission applications.
• Process academic forgiveness requests and study abroad documentation.
• Assist with military tuition reimbursement reporting.
• Submit enrollment and degree information to the National Student Clearinghouse.

FLSA: Non-Exempt

Minimum Acceptable Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling three (3) years (36 months) from the categories below:

A. course work in any discipline as measured by the following conversion table or its proportional equivalent:
-30 semester hours equals one (1) year (12 months)
-60 semester hours or an Associate's Degree equals eighteen months (18 months)
-90 semester hours equals two (2) years (24 months)
-120 semester hours or a Bachelor's degree equals three (3) years (36 months)
B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Preferred Qualifications

Working knowledge of Microsoft Office software, Banner information software (student module), Sharepoint, Perceptive Content document imaging software, Argos, E-Print and VA Enrollment Manager. Detailed knowledge of University Academic policies and procedures, admission policy regarding reentry students, and Registrar's Office policies and procedures. Must have good mathematical and interpersonal communication skills and the ability to analyze situations as they relate to various academic policies and procedures. Must have good data entry skills.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Classification: State Universities Civil Service System Classification Number: 2756 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required.

Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran's status.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu .

Benefits: SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time employees receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits


Opening Date: 05/13/2025

Closing Date: 9/26/2025 2:35 PM Central

Address: 1040 Rendleman Hall
Edwardsville, Illinois, 62026

Website: https://www.siue.edu/



Equal employment opportunity, including veterans and individuals with disabilities.

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