C2AE
Job Title Project Administrator
Discipline Project Administration
Location
Syracuse - Syracuse, NY 13204 US (Primary)
Job Description What does it take to be successful at C2AE as a Project Administrator?
- Organized and meticulous about details.
- Ability to be flexible with a variety of day-to-day tasks.
- Highly collaborative and team oriented.
- Someone who has the ability to influence and empower others to work towards a common goal.
The primary role of the Project Administrator is to provide administrative support for project managers and technical professionals on engineering and architecture projects.
Essential Skills & Abilities
- Ability to organize and triage priorities based the scope of work and project deadlines.
- Proficient in the use of Microsoft Office software and Microsoft Business Essentials communication tools.
- Ability to learn and navigate through numerous databases.
- Skilled in effective written and verbal communication.
- Ability to produce accurate detailed documents.
- Demonstrate experience in collaborating with others.
- Able to independently follow established administrative standards and procedures.
- Skilled in coordinating schedules and setting up meetings and appointments.
- Willingness to learn the process for Engineer Joint Contract Document Committee (EJCDC) and American Institute of Architect (AIA) contract documents.
Technical Administrative Support (65%)
- Assist Project Managers in the management of engineering and architecture projects, including but not limited to:
- Preparing proposals
- Managing EJCDC and AIA contract documents
- Construction administration support
- Facilitating project invoicing and collections
- Closing out of projects
- Management of project information in project management/accounting database (Deltek VantagePoint), including data entry and report generation.
- Assist engineers and architects in the development of technical engineering studies and reports and specifications.
General Administrative Support (25%)
- Assists all other departments/disciplines as necessary to ensure the C2AE teams are supported effectively; this may include but not limited to:
- Assist technical professionals in arranging subscriptions, conferences, and other professional development endeavors.
- Complete special projects as assigned by Project Managers.
- Participate in the reception of visitors during others’ breaks, lunches, and absences.
- Scheduling of meetings and site visits for and by technical professionals.
Education/Experience Qualifications
- High School Diploma or equivalent required.
- 5+ years of experience in an administrative assistant role desired.
- Work experience in construction administration, consulting, or design firm preferred.
- Associate’s degree desired.
Benefits
We support our employees holistically. That’s why we offer a robust health and wellness package, flexible schedules, and an open-door culture. Our benefits include:
- Competitive compensation
- A collaborative and professional environment
- Work-life purpose and fulfillment
- Health, dental, and vision insurance and flex-spending accounts
- 401(K) retirement plan options with up to a 4% company match
Equal employment opportunity, including veterans and individuals with disabilities.
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