Payroll Practitioner (Accountant IV)

Department: Human Resources

Location: Wellesley Hills

MassBayfosters educational excellence and academic success to prepare students forlocal and global citizenship, to promote their personal growth, to meetcritical workforce demands of communities, and to contribute to the region’seconomic development.

Massachusetts Bay Community College isserved by a cadre of employees of varied backgrounds and experiences. We invite all individuals to consider joiningour community.

Locatedin Greater Boston, MassBay is a comprehensive, open-access community college,offering associate degrees and certificate programs on three campuses inWellesley Hills, Framingham, and Ashland, Massachusetts.


Position Summary:

The ideal candidate will join a vibrant educationalcommunity and have a desire and ability to serve a population of students withvarious needs and backgrounds. ThePayroll Practitioner will work closely with the Payroll Director and PayrollAdministrator to ensure that all biweekly payroll is processed in an accurateand timely manner. The Payroll Practitioner will also collaborate with theHuman Resources Office and Finance Department staff to provide necessaryreports and will be responsible to implement and improve processes andprocedures for the department.

KeyResponsibilities and Duties:

• Review and process student, work-study, and part-time requests to hires based on requisitions and personnel action forms;
  
  
• Enter data in the payroll system, including new hire set up on students and part-time employees; including benefits, taxes, direct deposit, union dues, savings & deferred compensation deductions;
  
  
• Responsible for mapping valid accounting strings and grants to all employees, per the fiscal department chart of accounts.Maintain and verify all data in State accounting systems;
  
  
• Process table request changes in the State Accounting system, including cost unit, grant, profile, and combo codes;
  
  
• Review and enter grant changes and split charges per Grant Administrator and Grant Accountant;
  
  
• Prepare Labor reports to review with the Payroll Director and identify necessary corrections;
  
  
• Administer Self Service Time and Attendance, run and review reports, resolve errors by assisting employees and their supervisors;
  
  
• Review all Time Reporting Codes and confirm approvals for bi-weekly payroll;
  
  
• Enter time and attendance exceptions for full-time faculty on a weekly basis, including maintaining and filing weekly exceptions for auditing purposes;
  
  
• Enter miscellaneous payroll compensation requests, meal, and travel allowances;
  
  
• Assist and provide back-up to the Payroll Administrator with full-time and part-time payroll balancing;
  
  
• Run weekly reports in State Mobius system based on Best Practices Procedures to ensure accuracy of bi-weekly payroll;
  
  
• Maintain payroll records including both on paper and electronic files by following department guidelines, best practices and State Comptroller retention policies;
  
  
• Work with the State Comptroller Office to process garnishments;
  
  
• Process and review final payroll tasks for new hires and terminations;
  
  
• Administer sick bank program and leave balances including faculty attendance;
  
  
• Assist in calendar and fiscal year end duties;
  
  
• Review, recommend and implement changes to payroll processes;
  
  
• Analyze and report by earnings payment types; such as overtime, reimbursements, athletic coach stipends, special payouts and grant expenditures;
  
  
• Assist Payroll Director and Payroll Administrator in computing expenditures by reviewing payroll labor reports vs MMARS cash funding balances available by appropriation, grants and projects;
  
  
• Other duties as assigned.
  

This list is not tobe considered all-inclusive. A supervisor may assign other duties as requiredto meet the needs and foster the mission of the College.

All employees ofMassBay are expected to work collegially and collaboratively within a communitythat values and celebrates the variety of student experience.

Minimum Qualifications:

Accountant IV:

Applicantsmust have at least (A) three years of full-time, or equivalent part-time,professional experience in accounting or auditing, of which at least (B) oneyear must have been in a supervisory, administrative or managerial capacity, or(C) any equivalent combination of the required experience and the substitutionsbelow.

Substitutions:
I. An Associate’s degree with a major inaccounting, business administration or business management may be substitutedfor a maximum of one year of the required (A) experience.*

II. A Bachelor’s degree with a major inaccounting, business administration or business management may be substitutedfor a maximum of two years of the required (A) experience.*

III. A Graduate degree with a major inaccounting, business administration or business management may be substitutedfor the required experience.*

*Educationtoward such a degree will be prorated on the basis of the proportion of therequirements actually completed.

• Knowledge of the principles and practices of accounting including terminology;
  
  
• Knowledge of the methods of general report writing;
  
  
• Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations;
  
  
• Ability to read and interpret documents such as financial reports, accounts and ledgers;
  
  
• Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities;
  
  
• Ability to perform mathematical calculations using formulae to solve accounting problems;
  
  
• Ability to follow oral and written instructions;
  
  
• Ability to gather information by examining records and documents and through questioning individuals;
  
  
• Ability to maintain accurate records;
  
  
• Ability to prepare general and financial reports;
  
  
• Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence;
  
  
• Ability to communicate effectively in oral expression;
  
  
• Ability to exercise sound judgment;
  
  
• Ability to exercise discretion in handling confidential information;
  
  
• Ability to deal tactfully with others;
  
  
• Ability to establish and maintain harmonious working relationships with others;
  
  
• Ability to work independently;
  
  
• Ability to work in a team setting;
  
  
• Ability to give written and oral instructions in a precise, understandable manner.

Preferred Qualifications:

• Sensitivity and commitment to the goals of Affirmative Action;
  
  
• Experience working in a community college or similar environment;
  
  
• Demonstrates commitment to working with students in need;
  

• Experience with payroll processing and accounting systems;

• Knowledge of State and Federal payroll laws;
  
  
• Proficient in Excel;
  
  
• Capacity to meet critical deadlines;
  
  
• Experience in Higher Education.

Additional Information:

Salary Range: AFSCME UnitI, Grade 20 Step 1 $69,816.24 annually. Appointments from outsidethe bargaining unit begin at Step 1 of the range.

As a Massachusetts State Employee, you are offered an outstandingsuite of benefits adding value to your salary.

• Array of choices for health insurance plans to meet individual/ family needs
  
  
• Affordable Dental Insurance and vision discount program
  
  
• 12 paid State/ Federal holidays
  
  
• Generous sick, vacation, and personal time
  
  
• Flexible Spending Plans to reduce your taxable income
  
  
• Low-cost basic and optional life insurance
  
  
• Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement
  
  
• Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b).
  
  
• Tuition Benefits for employees and dependents at state colleges and universities
  
  
• Free Employee Assistance Program (EAP)
  
  
• Eligibility towards Public Service Loan Forgiveness (PSLF)
  
  
• Free gym and parking on campus
  

Need moreinfo: https://www.massbay.edu/employment/benefits

Classification: Please find the link to theCommonwealth of Massachusetts Human Resources Division ClassificationSpecification for the position,
https://www.mass.edu/forfacstaff/classificationspecs/home.asp.

Position Type: AFSCME-Unit I

Deadline: October 3rd, 2025 or after that until filled.

To Apply: Pleaseinclude a letter of interest and resume with your online application.

Staff

Hiring is subject to state appropriation funding.

Final candidatesare required to provide sealed transcripts and official certifications.

Hiring iscontingent upon a successful CORI clearance.

Massachusetts Bay CommunityCollege is an affirmative action/equal opportunity employer and does notdiscriminate on the basis of race, color, national origin, sex, disability,religion, age, veteran status, genetic information, gender identity or sexualorientation in its programs and activities as required by Title IX of theEducational Amendments of 1972, the Americans with Disabilities Act of 1990,Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil RightsAct of 1964, and other applicable statutes and college policies. The Collegeprohibits sexual harassment, including sexual violence. Inquiries or complaintsconcerning discrimination, harassment, retaliation or sexual violence shall bereferred to the College’s Affirmative Action and/or Title IX Coordinator, theMassachusetts Commission Against Discrimination, the Equal EmploymentOpportunities Commission or the United States Department of Education’s Officefor Civil Rights.