Executive Assistant - Military veterans preferred

Executive Assistant

The Office of Innovation and Entrepreneurship is seeking a qualified Executive Assistant. This role will provide executive support to leaders within the organization including calendar management, meeting support, making travel arrangements, expense reporting, supply ordering, and various administrative tasks.

Primary responsibilities will include but not be limited to:

• Serves as the primary support to executive level roles and/or departments.
• Acts as the executive's point of contact between internal and external stakeholders not limited to employees, executives, trustees, legislators, faculty, students, donors, alumni, and the public; ensures confidentiality of high-level, sensitive information.
• Manages office workflow, including meetings, calendars, agendas, and other logistical operations; coordinates travel arrangements and expense management for executives as needed.
• Assists in the coordination of strategic initiatives in support of OIE leadership.
• Monitor and order office supplies; place other orders as needed.
• Backup support for administrative tasks for members of the administrative team (Concur, Panther Express, and other university systems).

The Office of Innovation and Entrepreneurship inspires, educates, and enables others to make an impact on society, improve the regional economy, and transform their own careers. The office is composed of four units: The Innovation Institute, the Office of Industry and Economic Partnerships, the Big Idea Center for student innovation, and the Institute for Entrepreneurial Excellence. For more information, please visit the website at innovation.pitt.edu.

Job Summary

Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

Essential Functions

• Strong written and verbal communication skills and interpersonal skills
• Proficiency with MS Office, Teams, and Zoom
• Excellent organizational skills

Physical Effort

Position is mostly sedentary, but may be required to travel on campus to meetings or events.

Assignment Category: Full-time regular

Job Classification: Staff.Executive Assistant

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: No experience required

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday-Friday, 8:30 a.m.-5:00 p.m.

Work Arrangement: Monday-Friday, 8:30 a.m.-5:00 p.m.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable




Equal employment opportunity, including veterans and individuals with disabilities.

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