Posting Details
Position Number008241Position TitleFaculty Services Specialist I - 008241DivisionAcademic AffairsDepartment300000 - SRVP Academic Affairs OfficeMinimum Qualifications
Bachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and one year of related experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Experience in an academic administrative office is preferred.
Job Description Summary
The University of South Alabama’s Office of Academic Affairs is seeking to hire a Faculty Services Specialist I. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Responsible for the review of part-time faculty files for the division of Academic Affairs. Provides support to the Faculty Affairs Specialist Il for faculty related hiring processes and tenure and promotion.
- Verifies part-time faculty credentials to include transcripts, background checks, biographical data form and CV for seven colleges/schools to ensure compliance with University policies and procedures.
- Determines if an exception is needed to meet part-time faculty qualification guidelines and requests appropriate paperwork from college/school.
- Notifies Director of problems/discrepancies arising from background check and takes appropriate action.
- Maintains part-time faculty records and ensures accuracy, completeness, and confidentiality.
- Prepares appointment letters for full-time faculty based on recommendations, which includes contract type (9/12 month. one-year-only), salary rate (stipend if any). and years of credit toward tenure/promotion (if any).
- Receives and prepares information to complete annual Faculty Evaluation Report to include compiling data by college, department, rank, gender and race.
- Prepares credentialing reports for the Director of Faculty Services and Graduate Studies to review to ensure continual SACS accreditation.
- Audits part-time faculty files for Institutional Effectiveness to ensure compliance with SACS accreditation and for upload into University software system.
- Updates faculty position openings on Academic Affairs website.
- Enters, reviews and maintains part-time faculty data in Banner to include granting access for faculty and academic advisors advising/posting grades.
- Manages the electronic tenure and promotion Academic Affair’s calendar and ensures access is granted and removed for users in each of the nine colleges.
- Interprets and applies related University policies, procedures, principles and practices.
- Updates and maintains a part-time faculty roster to include entering new faculty and updating related information.
- Prepares correspondence/reports using a variety of software programs to include MS Office, Excel, Google Suite, and Adobe Acrobat.
- Updates and edits University Bulletin and the Academic Affairs Administrative Operating manual to include updating policies, forms and other related information.
- Maintains and ensures confidentiality of all records.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date09/20/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
PI278229801
