Posting Details
Position Number007191Position TitleCoordinator, Graduate School Services - 007191DivisionAcademic AffairsDepartment340100 - Dean-Graduate SchoolMinimum Qualifications
Bachelor’s degree from an accredited institution as approved and accepted by the University of South Alabama and two years of related experience.
Preferred QualificationsJob Description Summary
The University of South Alabama’s Graduate School is seeking to hire a Coordinator, Graduate School Services. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Provides direct support to the Dean of the Graduate School and the Director of Faculty Services and Graduate Studies.
- Works with the Director of Faculty Services and Graduate Studies on academic probations/dismissals each semester including communicating with programs on student status, drafting and emailing letters to students regarding their academic status, and reporting status updates to the Registrar’s Office and the Financial Aid Office.
- Drafts and distributes graduate assistant letters each semester and receive signed letters in conjunction with the Director of Faculty Services and Graduate Studies.
- Solicits graduate assistant annual performance evaluations.
- Manages the centralized academic misconduct process for the Office of the Provost to include: receiving and processing all correspondence and documentation from students, faculty, department chairs, deans and academic integrity review panels; drafting and distributing documents/letters; managing review panels, academic holds; and ensuring compliance with policy.
- Reviews and approves student applications in the admissions system.
- Organizes the annual 3-Minute Thesis competition.
- Coordinates Graduate Council meetings, typically two a year.
- Manages graduate faculty appointment process.
- Answers phone calls and distributes mail received by the Graduate School.
- Manages post-doctoral hiring process.
- Updates the website and facilitates bulletin changes for the Graduate School.
- Regular and prompt attendance.
- Ability to work schedule as defined and additional hours as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date09/24/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
PI278330303
