Insurance Coordinator - Military veterans preferred

Insurance Coordinator

US-WI-Lake Geneva

Job ID: 2025-1771
Type: Regular Full-Time
# of Openings: 1
Category: Supply Chain Management / Logistics
TopHat Logistical Solutions Lake Geneva

Overview

TopHAT Logistical Solutions, a division of Atlas Logistics, spans coverage across the United States and Canada. TopHAT is a full service “white glove” delivery company specializing in final mile, dedicated delivery. We provide world class service for retail customers coast to coast. TopHAT has been a leading service provider for over 12 years and growing. Our specialized delivery approach gives us an edge on the competition by providing world class service at an affordable price.

The Insurance Coordinator is responsible for verifying and maintaining vendor insurance coverages by reviewing Certificates of Insurance, managing policy renewals, and ensuring adherence to TopHAT insurance requirements. This role involves working closely with vendors, insurance agents, and internal teams to address deficiencies, process approvals, and maintain accurate records.

Key Responsibilities:

• Review and approve insurance coverages by verifying Certificates of Insurance (COIs) with TopHAT insurance requirements while working with TopHAT staff, common carriers, and insurance agents. Address deficiencies and escalate issues as needed.
• Monitor and manage policy renewals by tracking expiring policies, notifying relevant parties, and ensuring updated COIs are received and compliant.
• Monitor specialty insurance program policies/reporting for accuracy.
• Maintain records by organizing and updating insurance-related documentation in SharePoint, 3^rd party monitoring systems and email folders while ensuring all records are accurate and accessible.
• Process and organize insurance mail by opening, scanning, and prioritizing insurance-related mail while ensuring critical documents are reviewed and stored appropriately.
• Other duties may be assigned.

Your Wellness is our Focus:

• Medical, dental, and vision for employees and dependents
• Employee, Spousal, and Child Life Insurance

Financial Wellbeing:

• Generous 401(k) matching retirement plans
• Pre-tax savings plans, HSA & FSA
• Tuition assistance
• Employee assistance programs focused on financial wellbeing

Flexibility and Time Off:

• Paid time off including vacation, holidays, and disability leave.

Employment Type & Hours: 

• Full-time position that will consist of 40 hours per week.
• Hours are 8:00am to 5:00pm, M-F
• Hybrid - 2 days in office; 3 days WFH
• Possible overtime during peak season

TopHAT is an EO employer - Veterans/Disabled and other protected categories.

What You'll Need:

• High School Diploma/GED
• 2-4 years of work-related experience, and/or equivalent combination of both education and experience are required.
• Experience in commercial insurance, risk management, or document verification preferred
• Familiarity with insurance terminology

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