Event Coordinator - Fuller Texas - Military veterans preferred

Event Coordinator

Houston, TX Campus

Department: Fuller TX (“FTX”) and Stratcom 

Hours: Part-time (10-20 hours per week) 

Status: Non-exempt 

Location: In-Person, Houston, Texas 

Reports to: Chancellor of Fuller Texas

Objective: The Event Coordinator serves as the primary coordinator for all FTX events, hospitality needs, room and space scheduling, third party event contracting and coordination, and experiences that promote and support the overall mission and vision of Fuller Seminary in and around the FTX campus. This position will work closely with the FTX team under the direction of the chancellor, and will also collaborate and partner with Stratcom in Pasadena to build cohesive and consistent Fuller-branded events and experiences.

Essential Duties and Responsibilities:

1. EVENT COORDINATION:

• Provide coordination and on-campus support for all FTX events (for example, book launches, special chapels, commencement, centers events, and student, learner, donor, and alum events, etc.) as scheduled under the direction of the Chancellor of Fuller Texas 

• Create, manage, and execute event production schedule in ClickUp

• Work closely with marketing in event promotion

• Oversee event communications, including RSVPs, Eventbrite communications, etc.

• Prepare event timelines, including a Play by Play and Program Agenda as needed 

• Serve as primary campus liaison with vendors. Oversee all delivery schedules, rentals, catering, table linens, event equipment, floral centerpieces, furniture, etc.

• Oversee event setup/teardown and manage the organization of event storage 

1. ALL HOSPITALITY NEEDS FOR FTX

• Provide hospitality support for all events associated with FTX, including student intensive weeks, as well as for regular day-to-day in-office operations at Fuller TX.

• Oversee, manage, and maintain the optimal operationability of the break room and kitchen of FTX. This includes stocking and re-supply of supplies, refreshments, beverages, snacks, etc.

1. TEAM PLANNING & COORDINATION WITH FTX:

• Attend weekly FTX all-team meeting, and any other required meetings

• Manage / maintain all scheduling & calendaring required for all FTX events

1. INTERFACING WITH PASADENA:

• Attend any meetings required by stratcom

• Complete the Event Submission Form on behalf of FTX as needed 

• Manage event budgets, submit invoices, and process payments with the Office of Finance and Accounting

1. INTERFACING WITH THIRD-PARTY EVENT REQUESTS

• Receive inquiries for third-party events on TX campus and work with Regional Director in assessing feasibility and scheduling availability

• Work with Regional Director to produce contract, assessing all needs pertaining to event (for example, technology, audio / video, catering, etc.)

• Ability to find new third-party contracts is a plus, which includes bonus payment for additional hours

Knowledge and Skills Required:

• Bachelor’s degree or equivalent

• A minimum of three years of event experience

• High proficiency in Google Suite

•  Excellent oral and written English communication 

• Energetic self-starter with the ability to work independently

• Excellent interpersonal skills

• Able to balance multiple projects and re-prioritize as needed

• Exceptional organization skills with meticulous attention to detail

• Able to maintain a positive customer service attitude in challenging situations

• Must be able to run errands for events

• Able to stand up to 4 hours at a time during events

• Able to lift 30 pounds onto a cart, push/ pull 120 pounds on a cart, and climb stairs and stepladders 

• Experience in Eventbrite, Slack, and ClickUp project management preferred

• Must be willing to work in person for all key seminary events, including occasional early mornings, evenings, weekends, and holidays as scheduled

• Flexible schedule with the ability to work varying hours depending on event needs

• Able to travel to Pasadena or Phoenix campuses to support events as needed

• Able to attend stratcom team meetings remotely

Additional Remarks:

• Must be willing to abide by Fuller Community Standards

• This is a fully in-person position, working out of the Houston, TX campus

Pay Scale:

• Hourly rate the seminary expects to pay: $22.00 - $25.00 per hour USD

Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.  As a religious institution, Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion.

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