Office Administrator - Military veterans preferred

About Forterra

Forterra is a leading provider of autonomous systems for ground-based movement in the working world. Amongst some of the earliest innovators in the field of driverless technology, Forterra is focused on building systems that protect front-line soldiers and enable civilian workers in our industrial base. Forterra is the go-to provider of ground autonomy solutions for the U.S. Department of Defense, which harnesses the technology for asymmetric warfare in critical conditions.

About the role

Forterra is seeking a highly organized, proactive, and detail-oriented Office Manager to join our team at our newly opened Arlington, VA location. This pivotal role is responsible for ensuring smooth day-to-day operations, supporting staff, managing administrative tasks, and helping to maintain a productive and positive work environment. If you thrive in a fast-paced setting and enjoy keeping things running efficiently, we'd love to hear from you!

What you'll do

• Office Administration for Arlington Site:

• • Assist in organizing, preparing, and hosting meetings for location. This includes preparation of meeting materials, coordination of food and room setup (manage audio-visual equipment and furniture arrangements to meet meeting needs).

• • Order, stock, and maintain inventory of office and kitchen supplies. Monitor usage trends and ensure timely replenishment to avoid shortages.

• • Ensure Xerox machines and copy rooms are stocked and operational daily.

• • Maintain cleanliness and readiness of all conference rooms for scheduled meetings.

• • Assist with small facility issues in addition to creating facility repair tickets for larger issues internally as well as with property management onsite.

• • Assign and track parking passes for employees and visitors at the location.

• • Maintain accurate records and ensure compliance with site policies.

• • Provide professional and courteous support via phone, email, chat applications, and in-person interactions.

• • Serve as a point of contact for general inquiries and office-related requests.

• Administrative Support for Engineering Leader:

• • Maintain engineering leader's calendar by coordinating and scheduling meetings with internal and external stakeholders.

• • Book and manage all travel arrangements.

• • Provide exceptional service to internal and external customers via phone, email, chat applications, and face-to-face.

• • Perform company sensitive and complex administrative duties involving Excel, Word and PowerPoint including typing letters, creating/updating spreadsheets, filing, and compiling presentations.

• • Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality.

• • Process daily mail and package retrieval/distribution and outbound shipments.

• • Other duties as assigned.

Qualifications

• 3+ years of work experience as office Manager and/or Administrative Assistant.

• Proficiency with Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.

• Strong communication and interpersonal skills and ability to multitask.

• Strong organizational skills with attention to detail.

• Ability to lift 25lbs.

Preferred Qualifications

• Facilities management and/or technician experience.

• Experience with light bookkeeping/budgeting.

US Hourly Range
$25 - $29 / hr

Location

On-Site in Arlington, VA

The salary range for this role is an estimate and is based on a wide variety of compensation factors. The salary offered to candidates will vary based on a variety of factors including (but not limited to) relevant work experience, education, specialized training, critical expertise, training, and more. Equity in Forterra is included in most of our full-time, high-demand roles and is therefore considered part of Forterra's overall compensation package. In addition to base salary and equity, Forterra offers competitive benefits for full-time employees including:

• Premium Healthcare Benefits: Three plan options, including an HSA-eligible plan, with Forterra covering 80% of the plan premium for you and your dependents.
• Basic Life/AD&D, short and long-term disability insurance plans 100% covered by Forterra, plus the option to purchase additional life insurance for you and your dependents.
• Extremely generous company holiday calendar including a winter break in December.
• Competitive paid time off (PTO) offering 20 days accrued per year.
• A minimum of 7 weeks fully paid parental leave for birth/adoption.
• A $9k annual tuition reimbursement or professional development stipend.
• Fully stocked beverage refrigerators with all the Celsius your little heart desires.
• 401(k) retirement savings plan, including traditional, Roth 401(k), and after-tax deferral with company match up to 4%.

Your recruiter will be able to share more information about our salary and benefits offering during the hiring process.

Forterra is an equal-opportunity employer, providing and promoting equal employment opportunity in accordance with local, state, and federal laws. Forterrans are unique, talented individuals who are united through a shared passion to deliver autonomous systems that enable national resilience and a robust supply chain. All qualified applications will receive equal consideration for employment.

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