Recruitment Coordinator - Military veterans preferred

Equal Employment Opportunity/M/F/disability/protected veteran status

Location: Albany, NY Category: Administrative Posted On: Tue Sep 30 2025 Job Description:

Position Summary

Do you imagine yourself as a detective? Are you detail-oriented, people-focused, and a problem-solver? NY CREATES is seeking a Recruitment Coordinator. This role plays a critical part in ensuring an efficient, accurate, and professional hiring process. The Recruitment Coordinator will partner with recruiters and hiring managers to support every stage of the recruitment and onboarding process, including job postings, interview scheduling, new hire paperwork, and other key backend recruitment functions.

Key Responsibilities

• Manage posting, maintaining, and closing out job searches, ensuring accuracy and timeliness.
• Process all paperwork associated with new hire onboarding and offboarding (appointment forms, offer letters, background checks, export compliance, I-9 verification, E-Verify, etc.).
• Serve as the main point of contact for Cleanroom Operator recruitment.
• Schedule interviews and coordinate communication between applicants, recruiters, and hiring managers.
• Support CRO managers with application review, interview coordination, and extending offers.
• Partner with recruiters to attend and represent NY CREATES at career fairs.
• Perform other related duties as assigned.

Ideal candidate

• Highly organized - can juggle multiple tasks and keep details accurate.
• Strong communicator - clear, professional, and approachable in both written and verbal communication.
• Detail-oriented - double-checks forms, postings, and onboarding documents to ensure accuracy.
• Team-oriented - enjoys collaborating with recruiters, managers, and candidates.
• Dependable and proactive - anticipates needs and follows through without being reminded.
• People-focused - approachable and supportive when working with applicants, new hires, and staff.
• Problem-solver - able to find practical solutions when scheduling or process challenges arise.

Job Requirements:

Minimum Qualifications

• Bachelor's degree in business, Human Resources, or related field discipline from a college or University accredited by the USDOE or internationally recognized accrediting organization.
• Minimum 3 years of experience as a Recruiter, Recruitment Coordinator, Administrative Assistant, HR Support, or similar role.
• Exceptional attention to detail with strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work under pressure in a fast-paced environment with professionalism and discretion.
• Flexibility to manage shifting priorities.

This position is contingent on the satisfactory completion of a background check; this position may require annual background checks.

Preferred Qualifications

• Experience handling I-9 documents.
• Experience using Applicant Tracking Systems (ATS).
• Experience with E-Verify.

Don't meet every requirement? At NY CREATES we are dedicated to building a welcoming team. If you are excited about working for NY CREATES but your experience doesn't exactly align perfectly with the job description, we encourage you to apply anyway, you might still be a perfect fit or a fit for another role at NY CREATES.

Benefits

• Medical, Vision, and Dental
• Competitive Pay and PTO
• Flexible Heath Spending and Dependent Care Accounts
• Basic / Optional Life Insurance
• Post-Retirement Health Insurance
• Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.
• Optional employee contributed retirement account.

Location: 257 Fuller Road, Albany, NY 12203

Salary Range: $60,000-$70,000/ annual

*Posted salary rates are determined upon experience and education

Additional Information:

NOTE: Some positions require access to export-controlled commodities, technical data, technology, software, or restricted programs where U.S. Government authorization may be required.

For positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. The decision to pursue an export license application is at The Research Foundation for SUNY's sole discretion. Proof of status may be required prior to employment in connection with necessary authorizations.

Employment is with the Research Foundation for SUNY. The Research Foundation is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply please call Human Resources at 518-437-8686.

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