Documentation Scanning Coordinator - Military veterans preferred

Description:

Signia Aerospace is a global, integrated provider of high-performance systems and specialized components for the aerospace industry. Signia currently operates two complementary business segments: Thermal Management (key brands include ACE Thermal Systems and Mezzo Technologies) and Mission Systems (key brands include Onboard Systems, Lifesaving Systems, and Meeker Aviation). The Signia brands are leaders in their respective markets and provide a compelling value proposition to both aerospace and defense OEMs and end-users.

Onboard Systems Hoist & Winch, located in Anaheim, CA is one of the world’s leading providers of Search & Rescue (SAR) and Human External Cargo (HEC) advanced mission equipment for civil, commercial, and military helicopters.

Position Overview 

The Documentation Scanning Coordinator oversees and manages the digital conversion of physical documents, ensuring high-quality scans, proper indexing, and organized storage in a digital repository. Key responsibilities include operating and maintaining scanning equipment, training staff, ensuring compliance with quality and regulatory standards, and developing efficient scanning and document management processes. This role requires strong organizational skills, attention to detail, computer proficiency, and the ability to train and communicate effectively with team members and other departments.

What You’ll Do

• Organize, track, and maintain documents and records using document management systems. Ensure the proper creation, review, release, posting and updating of non-Quality Management System (QMS) documents. Assure compliance with AS9100 and ISO 9001 document control requirements.
• Operate and maintain scanning equipment and software.
• Ensure documents are properly labeled, version-controlled, and archived according to company standards. 
• Verify the accuracy, completeness, and regulatory compliance of documentation. 
• Scan various types of documents, ensuring proper resolution and quality.
• Distribute updated documents to the appropriate stakeholders and maintain records of approvals and revisions. 
• Collaborate with teams to implement and improve document control processes and workflows. 
• Implement and optimize scanning processes for accuracy and efficiency.
• Develop and document standards, best practices, and procedures for scanning and document handling.
• Monitor scanning operations for areas of improvement and implement solutions.
• Create and maintain digital filing systems and metadata for scanned documents.
• Ensure documents are accurately indexed, categorized, and stored in a secure digital repository.
• Perform quality checks on scanned images and data to ensure integrity.

Who You Are

• Proficiency with scanners, digital document management systems, and computer software (e.g., MS Office).
• Strong ability to organize materials, maintain records, and manage digital workflows.
• Critical for ensuring the accuracy, quality, and legibility of scanned documents and data.
• Ability to train staff, communicate effectively with team members and management, and document processes.
• Ability to identify issues in scanning operations and implement effective solutions.
• Familiarity with document retention laws, compliance standards, and quality assurance protocols (especially in regulated industries like pharmaceuticals).

What’s In It for You

• Benefits package including medical, dental, vision, life, disability
• Paid time off and holidays 
• 401(k) plan with employer contribution matching

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status

PI278525356