Construction Project Coordinator - Military veterans preferred

Adena Corporation is a nationally recognized leader in construction and specialty fabrication, delivering large-scale projects in steel, concrete, industrial, and themed/ride industries. We’re seeking a detail-oriented Construction Project Coordinator to join our Industrial and Ride & Steel divisions. In this role, you’ll handle billing, job setup, and financial tracking while supporting proposals, manpower monitoring, and weekly reporting. You’ll also maintain organized project documentation and serve as a key communication link between Project Managers, clients, subcontractors, and corporate staff. Advanced Excel skills are essential for success.

*Must be authorized to work in the United States

*Drug-Free Workplace

1. Enter and process payroll/timecards to ensure accurate labor cost allocation.
2. Manage billing functions, including invoicing, job billing, and back-charging contractor services to clients.
3. Add and maintain job phase codes and Excel tracking sheets for accurate project coding and financial reporting.
4. Monitor quotes and prepare weekly departmental reports on financial projections.
5. Coordinate job setup procedures, including purchase orders, approvals, and project directories.
6. Support Project Managers and Estimators with qualification documents, proposals, estimates, and bid submissions.
7. Request, track, and maintain subcontractor prequalification and bid bond forms.
8. Manage project logs (NOC, NOF, submittals, and closeout paperwork).
9. Provide administrative support such as maintaining project files, resolving service tickets, and administering office supplies and marketing materials.
10. Act as a liaison between Project Managers, clients, subcontractors, and corporate staff to ensure smooth project coordination.
11. Adhere to company safety policies to promote a safe work environment.
12. Perform other duties as assigned.

1. High school diploma or GED required.
2. Minimum 2 years of related experience.
3. Bachelor’s degree in Construction Management or related field preferred.
4. Advanced Excel skills required (pivot tables, formulas, reporting).
5. Proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint); Adobe and Vista by Viewpoint a plus.
6. Strong attention to detail and organizational skills.
7. Excellent communication skills with the ability to work effectively in a team environment.
8. Strong time management skills with the ability to prioritize multiple tasks.

Equal Opportunity Employer