Contract Administrator - Military veterans preferred

Contract Administrator
CON 5216-585

CALIBRE Systems Inc., an employee-owned Management Consulting and Information Technology Services company based in Alexandria, Virginia, is seeking a Mid-level Contracts Administrator to administer all aspects of contract from proposal to contract close-out. Coordinates estimates of materials and performance requirements to prepare price and administrative proposal volumes. Reviews and negotiates contractual details, price and contractual provisions.

The successful candidate will have the following competencies:

· Ability to work independently and manage competing priorities.

· Strong problem-solving and critical-thinking skills.

· Collaborative mindset with cross-functional teams.

· Demonstrated ability to mentor junior contracts staff.

· Review solicitations and identify contract requirements, risks, and compliance obligations.

· Support proposal development, including pricing inputs, compliance matrices, and risk assessments.

· Draft and review representations, certifications, and subcontract agreements as required.

· Draft, review, and negotiate NDAs, Teaming Agreements, Subcontracts, and other binding documents.

· Lead contract negotiations with government and commercial customers to achieve favorable terms.

· Ensure flow-down of prime contract clauses into subcontract agreements.

· Administer a portfolio of contracts (FFP, CPFF, T&M, IDIQ, GWACs, BPAs).

· Monitor funding, deliverables, and period of performance; initiate modifications as needed.

· Maintain accurate contract files in accordance with CPSR and company standards.

· Interpret and apply FAR, DFARS, and agency-specific regulations to daily contract management.

· Working knowledge of the Federal Acquisition Regulation (FAR) and FAR supplements

· Partner with program managers and finance to track funding, performance, and deliverables.

· Advise operational staff on contracting issues, risk mitigation issues, and pricing strategy

· Prepare for and participate in government contract compliance audits (DCAA, DCMA, CPSR) by providing documentation and responses.

· Manage contract closeout process, ensuring all deliverables and financial obligations are met.

· Archive contract documentation per company policy and regulatory requirements.

· Education: Bachelor’s degree in business, Contracts, Finance, or related field.

· Experience: Minimum 6–8 years of progressive experience in contracts administration with direct federal government contracting exposure.

· Knowledge: Strong understanding of FAR, DFARS, ITAR/EAR, SBA subcontracting requirements, and other applicable regulations.

· Skills:

o Strong negotiation and communication skills.

o Proficiency with contracts/ERP systems (Costpoint, SAP, Oracle, or equivalent).

o Detail-oriented with excellent organizational skills.

o Ability to analyze complex contracts and provide risk recommendations.

· Certifications (preferred): NCMA CFCM, CCCM, or CPCM; DAWIA certification.

Alexandria, Virginia, United States

Full-Time/Regular

Equal Opportunity Employer, including disability/protected veterans



Equal employment opportunity, including veterans and individuals with disabilities.

PI278766325