Proposal Writer/ Documents Manager - Military veterans preferred

Summary/Objective:

The Proposal Writer/ Documents Manager is responsible for leading the development of compelling, compliant, and competitive proposals for mission-critical construction and data center integration projects. This role manages the entire proposal lifecycle from opportunity evaluation through final submission, ensuring all proposals meet client requirements while effectively communicating Compu Dynamics' value proposition. The position requires close collaboration with estimating teams, project managers, and business development to create cohesive proposals that align technical capabilities with strategic business objectives.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

1. Proposal Development & Strategic Writing

• Develop comprehensive proposals for multiple project types including Specialty Construction (SC), Data Center Integration (DCI), Electrical, Mechanical, and Integrated Systems Design (ISD), engaging early in the bidding process to coordinate project-specific content development.
• Create compelling win themes and value propositions that strategically differentiate Compu Dynamics from competitors in the marketplace.
• Collaborate with estimating team to integrate technical and cost elements into cohesive, professional proposal narratives that effectively communicate technical expertise and project approach.

1. Template & Document Management

• Create, maintain, and update brand-standard proposal templates while developing and managing a comprehensive library of standard proposal language and boilerplate content to ensure consistency and efficiency.
• Establish and maintain organized proposals and estimate filing systems for easy retrieval and reference, supporting administrative tasks for the Chief Estimator including document management and storage protocols.
• Coordinate assignment of project-specific content creation to team members with clear guidance and example language to streamline proposal development processes.

1. RFP Assessment and Proposal Alignment

• Evaluate incoming RFPs and RFQs and prepare a list of the items that need to be included in the proposal response.
• Create and maintain detailed compliance matrices to ensure all RFP requirements are comprehensively addressed while developing and utilizing RFI templates, quality control checklists, and standardized review processes
• Coordinate subcontractor proposal inputs to ensure their submissions align with overall project approach and maintain consistency across all proposal elements, providing quality control support to estimating teams
• Conduct thorough final editing, proofreading, and quality control before proposal submission, performing final budget and cost code reviews to ensure accuracy and alignment with proposal content
• Coordinate development of graphics, charts, schedules, organizational charts, and other visual elements to enhance proposal presentation and support technical narratives

1. Presentation Support

• Prepare materials and coach teams for oral presentations when required, assisting in preparation of presentation materials including visual aids and talking points to support client engagement efforts

Competencies:

1. Exceptional written and verbal communication skills
2. Strong analytical and strategic thinking capabilities
3. Advanced project management and organizational skills
4. Proficiency in proposal development software and document management systems
5. Understanding of construction industry practices and data center/mission-critical facility operations
6. Attention to detail and quality control expertise
7. Collaborative teamwork and cross-functional coordination abilities
8. Business acumen and competitive intelligence skills
9. Graphic design and visual communication capabilities

Supervisory Responsibility:

This position does not have direct supervisory responsibilities but may coordinate work assignments and provide guidance to team members on proposal-related tasks.

Travel:

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit, use computers for extended periods, and participate in meetings. Occasional office activities may require lifting materials up to 20 pounds and organizing document storage areas.

Position Type:

This is a full-time, exempt position.

Required Education and Experience:

1. Bachelors degree in communications, Marketing, Business, English, or related field
2. 5+ years of proposal writing or technical writing experience, preferably in construction, engineering, or government contracting industries
3. 3+ years of experience with complex proposal development and RFP response processes
4. Demonstrated experience with document management systems and proposal software
5. Strong portfolio of successful proposal submissions and win records
6. Proficiency in Microsoft Office Suite, Adobe Creative Suite, and project management software

Preferred Education and Experience:

1. Masters degree in communications, Marketing, or related field
2. Association of Proposal Management Professionals (APMP) certification
3. Experience with mission-critical facility or data center construction proposals
4. Background in construction, engineering, or technical industries
5. Experience with CRM systems and competitive intelligence tools
6. Graphic design and visual communication certifications
7. Knowledge of construction estimating and project management processes

EEO Statement:

Compu Dynamics, LLC provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, gender identity, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Discrimination of any type will not be tolerated.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive list of activities or responsibilities that may be required. Duties and responsibilities may change at any time with or without notice.

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