Experienced Administrative Assistant - Military veterans preferred

Looking for a dynamic and exciting career in working for a Municipality while impacting multiple facets of local government and helping the public? The City of Leawood is in search of a motivated individual with expertise in providing administrative support to flourish as an Administrative Assistant to the Public Works Department. 

 THE CITY OF LEAWOOD, KANSAS is looking for an
 Experienced Administrative Assistant 

As the Administrative Assistant to the Public Works Department, you will serve as a key liaison between the public and the department as well as play a crucial support role, handling a wide variety of tasks. You must exhibit excellent customer service and ensure smooth daily operations with the front desk at Public Works.  

Our ideal candidate possesses the following qualities and experience:

• Self-starter mindset, resourceful, innovative, team player attitude and strive for excellence in service.
• Expert organizational skills with clear and effective oral and written communication. 
• Handle various tasks and shifting priorities with professionalism, accuracy, and attention to detail.
• Experience in providing administrative support in a fast-moving environment. 

Your work responsibilities may include: 

• Provide comprehensive administrative assistance to the Public Works Administrative Department following established department policies and procedures. 
• Serve as the first point of contact for visitors and callers to the Public Works front counter. Responsibilities include greeting visitors and assisting them with their inquiries and questions regarding the department and related public works projects in a friendly and professional manner. 
• Responsible for updating and maintaining Department records in appropriate electronic and paper filing systems in compliance with department policies, confidentiality, and discretion with sensitive and official city information.
• Assist in processing the City’s Right of Way Permits and payment requests. 
• Assist in scheduling public works service requests, including storm sewer locates and inspection calls. 
• Assist in the follow-up of damaged infrastructure claims.
• Responsible for ordering and maintaining office supplies for the department. 
• Provide administrative support to the Public Works Committee and Stormwater Committee. 
• Coordinate incoming/outgoing mail, deliveries, and shredding services.
• Work in conjunction with other Front Desk staff to ensure coverage of front desk operations.

The general hours of the position are 8:00 a.m. to 5:00 p.m. Monday through Friday. Occasional morning hours are required to assist Department Committees.  

Minimum Requirements: Must have at least two years of administrative or clerical experience. Be able to become a Notary Public. 

Preferred Requirements: Currently hold a Notary Public certification. Experience in processing invoices and records management and working in a support role in a government or public sector setting is also preferred. 

Accepting Applications through October 31, 2025

Starting Rate of Pay: $21.63 - $26.50 / hour, DOQ

Additional Information: At the City of Leawood, we understand that a healthy work-life balance is essential for the success and well-being of our employees. That's why we're thrilled to present our latest initiative – the New Hire 40-Hour Vacation Program! This program is designed to allow our newest team members the opportunity to recharge, explore, and connect with their passions outside of work. From day one, enjoy the luxury of 40 hours of fully paid time off. 

The City of Leawood offers career development opportunities that could increase the employee's experience, training, and pay. The position is eligible to receive pay increases every year. Employees also receive a Time-in-Service Bonus equal to 5% of their annual salary every three years of employment on their anniversary date.