Benefits Administrator - Military veterans preferred

ABOUT THE ORGANIZATION

IMIA,LLC is the only national marine surface preparation painting contractor servicing every U.S. Port with a mobile full time workforce that ensures that a quality product is delivered on time every time. IMIA, LLC has the equipment, seasoned deckplate supervision and mechanics, as well as rigorous corporate safety and quality programs and financial strength to support our customer's preservation needs in a truly superior and comprehensive fashion.





IMIA, LLC offers a comprehensive benefit package to eligible employees. Eligible employees may enroll in:



•Health

•Dental

•Vision

•Life

•LTD

•Accident

•Critical Illness

•401k



Employees and their household members are also eligible to participate in the company's Employee Assistance Program.



Per Diem OR Dislocation Allowance may be provided to eligible employees to reimburse some or all of the cost an employee might be reasonably expected to incur for lodging, meals, and incidental expenses while traveling out of town for work.

IMIA, LLC is an equal opportunity employer and provides equal employment opportunities (EEO) to all employees regardless of race, color, religion, gender, gender identity or expression, national origin, sexual orientation, age, sex, disability status, marital status, status as a covered veteran, genetics, or any other protected groups under state, federal or local Equal Opportunity Laws. This policy applies to all terms and conditions of employment including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

JOB TITLE: Benefits Administrator

REPORTS TO: Director of Human Resources

SUMMARY

This position is responsible for administering and supporting a wide range of employee benefits and leave programs, with a strong focus on 401(k).

ESSENTIAL DUTIES & RESPONSIBILITIES

401(k) Administration

• Process employee deferrals, loans, and corrections.
• Conduct weekly deferral and loan reconciliations.
• Collaborate closely with the 401(k) recordkeeper (e.g., Empower).
• Support the annual 401(k) audit, including data collection and reporting.

Benefits Data Management

• Send weekly census and deduction reports to Empower and BenefitFirst.
• Review and complete weekly audit reports from BenefitFirst.
• Reconcile monthly invoices related to benefits programs.
• Maintain and update BenefitFirst portal as needed for enrollments, reinstatements, and cancellations.

Employee Support & Compliance

• Process medical support orders and employment verifications related to child support and health insurance.
• Review employee enrollments, approve or request additional documentation for QLEs, and coordinate deductions and arrears with payroll.
• Process reinstatements for returning employees and cancellations due to terminations or qualifying events.
• Ensure timely and accurate processing of ACA-related forms (1094-C/1095-C).

Open Enrollment

• Coordinate with field teams and consultants to prepare for and manage Open Enrollment.
• Assist in setting up the BenefitFirst portal and supporting employee meetings.
• Review submitted enrollments and update HRIS and payroll systems accordingly.

Leave Administration

• Oversee the full life cycle of FMLA and other leave programs, ensuring compliance with federal, state, and internal policies.

Communication & Training

• Serve as a point of contact for employees, field teams, consultants, and BenefitFirst on benefit-related questions and concerns.
• Participate in webinars and training to stay current on ACA and benefits compliance requirements as needed.

Project & Cross-Functional Support

• Collaborate with other HR functions as needed to support broader team objectives.

SUPERVISORY RESPONSIBILITY

Provides direction for the employees regarding benefits

KNOWLEDGE, SKILLS, AND ABILITIES

• Comprehensive exposure with the Affordable Care Act, COBRA, Medical Support Orders, and child support requirements
• Excellent knowledge of employees' elected insurances
• Ability to exercise discretion and judgment in determining appropriate responses to internal and external constituents
• Ability to independently prioritize and plan work activities and meet deadlines
• Ability to identify and resolve problems quickly and efficiently
• Regularly exercises discretion and independent judgment relative to benefits
• Excellent interpersonal communication skills
• Proficient with Microsoft Office Suite of products or related software

EDUCATION AND EXPERIENCE

• Must have 3-5 years of experience working in benefits administration

WORKING CONDITIONS

• Work performed in an office environment under pressured, fast-paced conditions

EQUIPMENT USED

• Computer, telephone, fax machine, copy machine, adding machine, scanner

REASONABLE ACCOMMODATIONS

• May be made to enable qualified individuals with disabilities to perform essential job functions

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