Administrative Assistant

GENERAL SUMMARY: The Administrative Assistant provides customary Administrative support for all office procedures and assists with various tasks, routine and special events, by performing the following duties. SCOPE OF RESPONSIBILITY: Provides Administrative support to the Appliance Builder Distributor business. JOB RESPONSIBILITIES ? Greets scheduled visitors and conducts to appropriate area or person ? Maintains Showroom schedules. ? Reads and routes incoming mail. Locates and attaches appropriate files, orders, etc. to correspondence. ? Composes and types routine correspondence. ? Organizes and maintains file system, and files correspondence and other records as required. ? Answers and screens telephone calls, and arranges conference calls. ? Coordinates manager's schedule and makes appointments. ? Arranges and coordinates travel schedules and reservations. ? Conducts research, and compiles and types statistical reports. ? Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. ? Makes copies of correspondence or other printed materials. ? Prepares outgoing mail and correspondence, including e-mail and faxes. ? Copies and distributes vendor information to all sales people. ? Maintains price books and update. ? All other duties as assigned. ? Ethics: Treats people with respect and keeps commitments. Inspires the trust of others. Works ethically and with integrity. Upholds organizational values. ? Diversity: Demonstrates knowledge of EEO policy. Shows respect and sensitivity to cultural differences. Educates others on the value of diversity. Promotes a harassment-free environment. Builds a diverse workforce.