CAFM Administrator / Facilities Specialist

ManTech (


  full-time   employee   contract

United States

Currently, ManTech is seeking a CAFM Administrator / Facilities Specialist with a focus on CAFM Administration, day-to-day Facilities coordination as well as supervision of Reception/Facilities coordinators, and a small Mailroom and Records function. This position reports to the Executive Director, Real Estate and Facilities Management, under the CFO.

Responsibilities include, but are not limited to:

  • Administration of CAFM systems (CAFM subject matter expert). Maintain CAFM vendor relationship. Understanding of internal charge-back processes and cost center hierarchies. Assist with data collection, validation, and system updates
  • Coordinates with third party architectural and CADD/CAFM vendor
  • Coordinates day to day Facilities as a member of the Real Estate and Facilities Management team
  • Assists with Design of new and existing facility space within the portfolio, and assists with Construction management on new buildouts
  • Assists in CAFM application implementations or upgrades as required, and assists in testing end user processes using defined guidelines, and training to end user team for accurate upload information
  • Updates existing application inputs and verifies the accuracy. Coordinates actions with various IT departments
  • Manages Facilities coordinators/administrators for CAFM data collection, facilities support and reception/mail support
  • Perform data audits/data scrubs, and runs basic reports in response to department inquiries
  • Manages third party records retention function

Position Requirements:

  • Bachelor?s degree or equivalent in Business Management, Project Management, Construction Management, Commercial Interior Design or Facilities Management or related field and seven or more years of experience
  • Experience in Facilities Management, Interior Design, Interior tenant construction, or other related industry
  • CAFM experience
  • Strong proficiency in Facilities management including budgeting for capital expenditures, project management and construction management
  • Strong proficiency in Excel, PowerPoint, Word
  • Proficiency in MS Project preferred
  • Ability to perform independent of direct supervision
  • Exceptional customer service skills and attention to detail is required
  • Ability to demonstrate a sense of urgency is required
  • Ability to prioritize and perform multiple assignments simultaneously
  • Demonstrated written and verbal skills. Ability to professionally interact with all staff levels including Senior Leadership
  • Ability to interact effectively with third-party service providers.
  • AutoCad experience preferred
  • FMP, CFM (IFMA designation of Professional Facilities Manager) or FMA (BOMI equivalent of Professional Facilities Manager) preferred