GardaWorld Federal Services (www.garda-federal.com)
full-time part-time employee contract
Position Summary: The Administrative & Logistics Security Specialist is a critical position in support of our client. The ALSS is responsible for managing and maintaining all necessary logistical support for the execution of a Task Order, includingâ??but not limited toâ??administration, payroll, inventory, travel, shipping and receiving, and invoicing.
Perform general administrative and logistical functions
Prepare and maintain personnel, property, maintenance, and operational records
Prepare periodic/scheduled reports
Maintain duty schedules and time sheets
Coordinate travel and shipping arrangements
Coordinate billeting, storage, and maintenance activities
Maintain the inventory database
Responsible for overseeing and scheduling of vehicles supporting protective operations
Duties may include vehicle procurement, receiving, shipping, maintenance scheduling/tracking, repairs scheduling/tracking, serviceability, fuel logs, dispatch records, transfer of vehicles, and maintain an active and accurate record of all vehicles assigned to protective operations
Duties may include administration, payroll, and time sheets
Maintain an active and accurate record of all assigned equipment
Coordinate the shipment and receipt of equipment and materials with the U.S. Embassy and host country; documenting, as necessary, that the proper customs, procedures and standards are adhered to
Maintain strict accountability of equipment, supplies, spare parts, etc. through a computerized file and accounting system
Prepares country clearance telegrams for all incoming and out-going personnel traveling to other countries in support of protective operations
Prepares travel locator telegrams for the movement of DS Agents assigned to the U.S. Mission
Coordinates transport and appropriate security for all incoming and outgoing protective security personnel to/from the airport and ensures housing needs are met both in-transit and in country
Arranges and/or confirms air transport schedule, following Post guidelines for various optional travel routings
Non-Essential Functions: Additional duties and responsibilities may be assigned according to the needs of the customer/client
One (1) year of working international administrative and logistics support issues
At a minimum, must possess either a bachelorâ??s degree in logistics/supply chain management from an accredited institution or a current Certified Professional Property Specialist certification; Certified Professional Property Administrator certification is preferred (www.npma.org Opens a New Window. ).
Must possess a minimum of three (3) years of experience in administrative and logistical support management, to include:
1. A minimum of two (2) years of this experience must have been in property management, with demonstrable experience in at least three (3) of the following areas:
c. Control (e.g., ownership, responsibility, and accountability)
d. Disposition and retirement
e. Movement and transfers
g. Property accounting
i. Records and reporting
2. A minimum of one (1) year of this experience must have been in overseas procurement and logistics management.
Ability to maintain strong working relationships and deal effectively with high-ranking U.S. Embassy personnel and high-ranking military officers Experience working with a wide range of procurement and logistics management programs
Proven writing skills and strong interpersonal skills
Proficient in Microsoft Office
English language proficiency (minimum Level III)
Upon hiring the ALSS will be required to
Attend the non-PSS training course
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.
Physical Demands: The physical demands listed below, though not fully inclusive, are that must be met by an employee to successfully perform the essential functions of this job. Must be able to remain in a stationary position 50% of the time. The employee is frequently required to move about inside the office to access file cabinets, office machinery, etc. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
GardaWorld and family of companies is an EOE.
Equal Opportunity Employer of Minorities/Women/Veterans/Disabled.
We participate in the E-Verify Employment Verification Program.