Administrator II - Military veterans preferred

Administrative Associate performs a wide variety of clerical tasks in support of the business. Maintains alphabetical, numerical or subject files. Interviews callers and makes proper referrals. Arranges meeting and appointment schedules. Arranges meetings and conferences. Operates office machinery and/or personal computers and may be familiar with several computer applications. Inputs data into various company systems. Generates charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy. May be responsible for government and company property tracking and control. May interface with internal and/or external customers. May require minimal knowledge of specific functional area. Checks work correctness. May assist in directing work, assigning and outlining tasks. This position is located in Doha Qatar.

The Administrative Associate’s responsibilities include the following:
Communications and Collaboration
•Composes clear, concise and grammatically correct written correspondence
•Provides guidance and counseling relating to office operations, established policies and procedures
Technical Aptitude
•Become engaged and understand requirements for each program supported
• Demonstrates expertise of current IT tool set and takes initiative to learn new tools
Logistics and Budget Management
•Determines work effectiveness and streamlines routine business systems in daily operations
•Knowledgeable in travel and expense policies and using associated systems
Customer Satisfaction
•Develop trusted relationships through open and honest communication
•Builds strong reliable relationship with customers at various levels
Influence and Negotiation
•Develops an effective network of contacts for assistance (internal and external)
•Effectively influence and motivate up, down and across the organization
Ethical Behavior
•Is trustworthy and dependable in dealing with others
•Encourages diversity of thought
•Maintains confidentiality of sensitive information

Must be able to obtain a US Secret clearance.

Required Skills:
•Good technical writing & oral communication skills
•Good interpersonal skills
•Knowledge in use of web based search engines and software applications; such as Microsoft Office, Word, Excel and Power Point
•Scheduling of both Internal and External meetings and arranging associated needs
•Demonstrates the ability to be a problem solver
•Knowledgeable on SPOT (Synchronized Pre-Deployment and Operational Tracker)
•Knowledgeable on deploying and redeploying FSRs (Field Service Representative)


Desired Skills:
•Effective presentation and speaking skills
•Setup/Maintain/Update electronic, centralized file system
•Demonstrates expertise in the inventory and supply order system
•Projects a confident, professional and trustworthy image
•Models ethical behavior in all matters


Required Education (including Major):Bachelor’s Degree in related field and a minimum of 2 years of relevant experience. May substitute experience for education. (i.e., Associate’s Degree or Technical School plus 6 years of related experience, no degree plus 10 years of related experience.)



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