Administrative Specialist - Military veterans preferred

2018-11-18
Raytheon (www.raytheon.com)
Other

/yr

  full-time   employee


Andover
Massachusetts
United States


Raytheon IDS Integrated and Air and Missile Defense (IAMD) Mission Assurance Team is seeking a proven, high performing administrative professional to fill a key Executive Assistant role supporting the Directors of Mission Assurance, Human Resources, and Sustainment and their extended teams.
In this dynamic and fast-paced role you will serve as an integral member of the IAMD team. In addition, you will partner and collaborate with other Executive Assistants and business leaders to understand and execute business priorities in a proactive manner. The ability to build relationships, exercise good judgment, and work across the Raytheon and Integrated Defense Systems matrix is critical.

An important part of your skill set will be a high level of professionalism and the ability to maintain complete discretion and confidentiality of information.

Responsibilities will include:

  • Functioning as a member of the IAMD Mission Leadership Team (LT), attending staff meetings and other meetings as required; recording and distributing actions post meetings
  • Managing meetings including scheduling, managing schedule conflicts, and all meeting logistics including room reservations and set up, catering, AV requirements, meeting materials, etc.
  • Coordinating customer site visits, date/time, collecting material prior to visits
  • Tracking data requests and accompanying submittals
  • Collecting and consolidating data for monthly Highlights and Operations Review packages
  • Handling travel arrangements and expense reports for the Directors and immediate staff.
  • Assisting in the preparation and proper execution of EXIM requirements associated with travel, transfer of information, or foreign visitors.
  • Managing the approval process for special requests or policy exceptions
  • Registering visitors with the VRS system
  • Providing coverage as needed for other IAMD Executive Admins.
  • Supporting onboarding for new hires in IAMD Mission Assurance
  • Ordering supplies, set up services, and assisting with IT related requests
  • Other duties as assigned


Required Skills:

  • 6+ years administrative support experience specifically with scheduling and calendar conflict management
  • Experience preparing travel arrangements and expense reports
  • Experience with Microsoft Office

Desired Skills:

  • Exceptional phone skills including use of phone system, phone etiquette, clear message taking
  • Experience with MS Outlook
  • Personable, approachable and engaging; ability to represent IAMD in a professional manner
  • Comfort with interfacing at all levels of the organization
  • Knowledge of company policies and office procedures
  • Ability to proactively anticipate and identify needs and expectations of department and integrate into work process
  • Mature judgment and ability to work independently under minimal supervision
  • Ability to adapt and learn new skills quickly
  • Confident communication
  • Proficiency with Web-based tools such as Remedy, RayTrack, SPEED, MeetingSmart, RShare, ServiceNow, RGEMS, WebTE, Travelsmart, Skype
Required Education:

  • High School Diploma or equivalent with 6+ years of experience.
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Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.