HR Employee Services Specialist – Executive Administrator - Military veterans preferred

Raytheon (


  full-time   employee

United States

Raytheon's Integrated Defense Solutions (IDS) HR Employee Services team is seeking an HR Employee Services Specialist – Executive Administrator who is excited about working in a fast paced, action oriented environment, partnering with the Executive Talent Acquisition team, human resources and executive leadership to provide support for the executive interview process. Our Executive Administrator will be responsible for all aspects of the executive interview process including scheduling phone/on-site interviews, setting up candidate travel, candidate expenses and other administrative duties aligned with the End2End interview process. This role may also support the interview process for other business areas within Talent Acquisition.

This is a highly visible role that will require an individual who has the ability to multi task and prioritize work based on the business needs.

Responsibilities Include, but not limited to:

  • Engage with key stakeholders as an administrator to align with the recruitment strategies and hiring needs
  • Schedule phone, in-person and/or video conferencing interviews for managers
  • Schedule interviews based on the manager and candidate availability
  • Send confirmation emails to managers and candidates outlining the interview details
  • Process domestic and international travel arrangements and accommodations
  • Process reimbursements for candidate expenses according to internal processes and policies
  • Update applicant tracking tool with interview details
  • Managing multiple outlook calendars at a time
  • Performs additional duties as required
Required Skills:
  • 4 years of experience as an office manager, HR coordinator, or executive assistant with an Associate degree or 6 years of experience with a high school diploma
  • Microsoft Office Experience, including Outlook

Desired Skills:

  • Bachelor’s degree in HR, Business, or related discipline
  • Customer service focus and experience in HR, payroll, benefits, or highly visible administrative role requiring interface with all levels of the organization requiring coordination and collaboration
  • Excellent trouble-shooting and problem-solving skills in a high volume, fast paced, multi-tasking environment
  • Able to work effectively in a highly matrixed environment
  • Prior experience with International Scheduling
  • Ability to utilize HR systems such as PeopleSoft and Brassring
  • Demonstrate excellent verbal and written communication skills
  • Ability to multi-task and perform under pressure
  • Ability to work collaboratively across different teams
  • Possess strong analytical, organizational, and detail-oriented skills
  • Ability to work with confidential information with discretion and a high level of trust
  • Demonstrate ability as a team player
  • Ability to collaborate effectively and independently with individuals at all levels in the organization and team to deliver results.

All these job responsibilities are to be executed in harmony with Raytheon's Code of Business Ethics and Conduct policy which sets the standard by which we operate and how we treat others.

What’s YOUR Mission?
Here at Raytheon, we work together as one global team creating trusted, innovative solutions to make the world a safer place. Our innovation spans all domains: from land and sea to air, space and cyberspace. We’re inspired by a noble mission that’s shared by Raytheon employees around the globe and an inclusive culture that empowers employees and celebrates their contributions.

What We Offer: Whether you’re just starting out on your career journey or are an experienced professional, Raytheon offers a robust total rewards package that goes above and beyond with compensation; healthcare, wellness, retirement and work/life benefits; career development and recognition programs. Some of the superior benefits Raytheon offers include paternal leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.

Find out why Forbes ranks us among the top 500 of America’s Best Employers by visiting us online at .

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Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.