Receptionist - Military veterans preferred

2019-08-13
AECOM (www.aecom.com)
Other

/yr

  full-time   employee


Dublin
Ireland

Ireland - Dublin, Dublin

Job Summary

We are looking for an experienced person to join our Reception team in our Dublin office (George's Street Upper, Glasthule).

The office in Dublin is a busy place, you will therefore need to be confident dealing with a faced paced environment and supporting staff and visitors.

Responsibilites will include:

  • Serves as the first point of contact for greeting visitors and callers to the department and performs basic administrative duties.

  • Answers and directs incoming telephone calls and takes messages.

  • Duties may include only or all of the following: maintains office deliveries, maintains conference room schedules and appearance, assists with preparation for special meetings and events, places service calls for building management, types, mails, and maintains supplies.

  • Accomplishes administrative functions with the use of Word, Excel, Outlook, office forms, office equipment and basic office procedures.

  • Display good interpersonal, verbal and written communication skills and organizational skills.

You will also undertake the following tasks;

Co-ordinate meeting room bookings & meeting refreshments, ensure meeting rooms are clean & tidy after every meeting etc.

  • Arrange taxis, booking car hires, domestic & overseas couriers, office deliveries, post (incoming/outgoing)

  • Maintain/update Telephone Directory

  • Timekeeper

  • Fire Marshal

  • Provide administration support to the Admin team to include invoice coding, document formatting, letters, printing, copying, scanning, filing, archiving etc...

Minimum Requirements

You must have confident skills in the Microsoft office suite and experience on a busy reception.

Preferred Qualifications

Excellent IT skills, particularly in Outlook and Excel and excellent communication and interpersonal skills.

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Geography OH

Business Group Design and Consulting Services Group (DCS)

Country Ireland

Position Status Full-Time

Requisition/Vacancy No. 222901BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.