Subcontract Administrator 2 - Military veterans preferred

2019-09-06
AECOM (www.aecom.com)
Other

/yr

  full-time   employee


Las Vegas
Nevada
United States

United States of America - Nevada, Las Vegas

Job Summary

Purpose and Scope:

Perform subcontract administration, procurement, and pricing functions during the pre-award, award, and post-award phases of the procurement process. This includes correspondence, negotiations, subcontract generation, contract closeout, file maintenance, and interaction with multiple technical contract managers and external customers. Research, analyze, coordinate, develop and maintain documentation.

Essential Responsibilities:

  1. Develop and produce subcontract documentation such as subcontracts agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums justifications, determinations, special contract provisions, representations, certifications, and correspondence.

  2. Assist in coordinating, developing, and producing procurement documentation such as acquisition plans, source selection plans and evaluation criteria, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.

  3. Assist in evaluating proposals and quotations, determining offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.

  4. Maintain subcontract files, including monitoring and tracking subcontractor deliverables.

  5. Review and process purchase requisitions.

  6. Compile documentation to establish subcontract files.

  7. Conduct subcontract file reviews in support of Government audits.

  8. Coordinate with accounting and finance department in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.

  9. Develop and maintain procurement files, including monitoring and tracking subcontractor deliverables.

  10. Ensure compliance with governmental law and divisional policies on contracts and procurement.

  11. Ensure the management of subcontract file(s), including preparation and control of all modifications and correspondence. Ensure cost or price analysis is conducted and adequately documented.

  12. Interface and coordinate with contractor/subcontractor, intercompany, interdepartmental, and internal department personnel.

  13. Maintain a filing system and be responsible for correspondence on contracts and procurement matters.

  14. Negotiate terms and conditions with subcontractors.

  15. Provide interpretation of contracts.

  16. Responsible for communication and correspondence to and from customers regarding subcontract matters.

  17. Review and process procurement requisitions.

  18. Review cost proposals, including analysis of solicitation requirements and proposal responses.

  19. Support small business subcontracting goals, assist in outreach efforts, review small business utilization compliance, and prepare required subcontracting performance reports.

  20. Possess knowledge of how subcontractor invoices are processed.

  21. Enter subcontracts into the Costpoint accounting system.

  22. Maintain suspense file for documents such as Requests for Quote (RFQs), subcontracts, and modifications.

  23. Close out subcontracts.

Perform all other position related duties as assigned or requested.

Minimum Requirements

Bachelor's degree in Business Administration and at least 3 years of job-related experience or equivalent. Good written and oral communication skills and familiarity with word processing, database, spreadsheet programs and integrated software applications are required. Position may require the ability to pass and maintain a Security Clearance.

Preferred Qualifications

Top Secret security clearance preferred.

Local candidates preferred.

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Commercial Management / Contract Management

Business Line Management Services

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 224511BR

Clearance Required Yes

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.