Purchasing Card and Purchasing Administrator - Military veterans preferred

AECOM (www.aecom.com)


  full-time   employee

United States

United States of America - Maryland, Germantown

Job Summary

The Purchasing Card and Purchasing Administrator is responsible for the administration of the Corporate Purchasing Card and Corporate Travel Card programs for Federal Services. Key responsibilities include analysis and monitoring of a highly automated program, reinforcing the control environment to ensure compliance with policies and procedures, providing direct support to the organization cardholders and their managers, and supporting all aspects of program operations with heavy focus on customer service. The Administrator works closely with the Travel Program Manager and Direct Procurement Lead to drive program growth and compliance. In addition, the Administrator will identify and recommend effective solutions towards process improvements and provide training. Coordinates activities involved with procuring goods and services such as raw materials, equipment, tools, parts, supplies, and advertising, for organization by performing the following duties.

  1. Manage card application/issuance process

  2. Review card applications and employee agreement forms for completeness and approvals

  3. Review new account set up, including card distribution

  4. Ensure timely closing of accounts (terminations), including notifications regarding outstanding balances and delinquent accounts

  5. Conduct new cardholder and card manager training (live sessions, webinars, & intranet). Update training documents as required; monitor links to Intranet training materials

  6. Perform hierarchy and account maintenance as needed, such as changes to MCC restrictions, temporary and/or permanent changes to cardholders’ account limits, etc.

  7. Data management oversight and reporting, including cardholder listings, account status, terminations, etc.

  8. Ensure transactions are in compliance with accounting and internal control policies and reporting deadlines are met.

  9. Develop and publish key reporting and metrics

  10. Coordinate period audits and policy compliance reviews; audit reports; communicate findings and recommendations to management

  11. Manage communications with cardholders, card managers, & bank provider (Regions)

  12. Provide strategic recommendations for process improvements and efficient use of resources

  13. Prepare delinquent account notifications and terminated employee outstanding balance notifications. Monitor delinquent account payments

  14. Develops and maintains necessary records and files for efficient operation

  15. Ensure web based reconciliation platform activities are conducted in a timely and accurate manner, within established financial and operational guidelines, including:

  • User Profile set up and maintenance

  • Card manager/approver set up and maintenance

  • Monitor security settings

  • Default account coding set up and maintenance

  • Routine monitoring of all transaction activity to identify exception items, unapproved, out of policy, etc.

  • Run data validation downloads to ensure accuracy and completeness posting strings, receipt imaging, and stated business purpose.

  • Generating month-end and semi-annual data extracts for upload into respective systems and reports

Other duties and projects as assigned by management

Minimum Requirements

  • US Citizen

  • Bachelor's degree from a four-year college university; plus 1-3 years related experience and/or training; or equivalent combination of education or experience.

  • Procurement Card administration or other relevant experience in a high-volume transaction environment with multiple locations.

  • Excellent oral and written communication skills, as well as strong interpersonal, organizational and customer service skills required.

  • Strong analytical and computer skills.

  • High proficiency in Microsoft Excel and Word

  • Individual must be able to read analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

  • Ability to write reports, business correspondence, and procedure manuals.

  • Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

  • Ability to calculate figures and amounts such as discounts, interest, Commissions, proportions, percentages, area circumference and volume.

  • Ability to prioritize and handle multiple projects/tasks in a changing environment.

  • Self-motivated with ability to work under and meet strict deadlines individually as well as in a team environment.

  • Ability to develop and maintain effective working relationships.

  • Ability to work flexible hours as required.

Preferred Qualifications

  • CPCP (Certified Purchasing Card Professional) credential desired.

  • Commercial Card industry experience highly preferred.

  • Experience with project leadership a plus.

  • Demand Processing/Requisition Administration, Purchasing Materials and Minor Services is a plus.

  • Exposure to other major ERP application a plus.

  • Purchasing Card Administration, Documentation Skills, Auditing and Compliance Skills

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Procurement

Business Line Management Services

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 224698BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.