Job Cost Administrator-Expression of Interest - Military veterans preferred

2019-09-07
AECOM (www.aecom.com)
Other

/yr

  full-time   employee


Edmonton
Canada

Canada - Alberta, Edmonton

Job Summary

AECOM is seeking a Job Cost Administrator to join our team in the Edmonton office. This is an expression of interest posting in anticipation of upcoming work.

This is an individual contributor role that requires hands-on finance professional with basic knowledge or understanding of all or some of the following areas: job costing, time entry, billing and 3rd party vendor invoices processing. Depending on the size and the complexity of the project, the JCA may be responsible for all aspects of the transactions processing (billing, time entry and 3rd party invoice processing) or just a portion of it.

Key Responsibilities:

Support Transaction Processing lead in managing deliverables and requirements related to all or some of the following areas: job costing, time entry, billing, and 3rd party invoice processing

Complete necessary activities/steps to ensure timely processing of the timesheets in accordance with contract and internal requirements. Detailed steps are to be provided by the Lead as part of the process flow documentation specific to each project

Complete necessary activities/steps to ensure timely and accurate billings in both AECOM and clients systems (in accordance with contract and internal requirements).

Contribute to the maintenance of the aging and accuracy of the Accounts Receivable and Unbilled balances in accordance with SOX and internal processes requirements. Where required, follow up on any outstanding invoices where payments have not been received from the clients as per the payment terms of the contract

Contribute to the cash application process for the designated contracts including: receiving remittances from client for payments, providing cash applications instructions with the appropriate invoice numbers for payments to be applied to

3rd party vendor invoices – review, validate, code, submit for approval and subsequent processing in a timely and accurate manner.

Review and manage mailboxes for the designated projects/contract for the time entry, billing and 3rd party invoice processing.

Ad hoc requests/analysis

Conditions of Employment for this position are:

  1. Qualified applicants who are offered, and accept, a position must complete a satisfactory pre-employment Background Check, which may consist of all or a combination of the following: Canadian Criminal Record check, an Employment Verification and/or an Education and Accreditation Verification.

  2. Qualified applicants who are offered, and accept, a position must provide evidence of a satisfactory Alcohol & Drug test in accordance with the Company's Alcohol & Drug Policy. In order to be valid, the test must have been conducted at the direction of AECOM - O&G Business Unit.

Minimum Requirements

  • High School + 4 years of experience or demonstrated equivalency of experience and/or education

  • Effective communication skills and ability to interact with multiple stakeholders

  • Able to follows well defined procedures and directions.

  • Able to work well with others, analytical, and self-motivated problem solver

  • Ability to learn quickly and apply the knowledge to job at hand

  • Able to organize and prioritize demands, handle complex tasks, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands

  • Demonstrated proficiency with MS office, especially with Excel.

  • Construction Safety Training Systems - 09 (CSTS-09) an asset

  • WHMIS an asset

  • H2S Alive Ticket an asset

Preferred Qualifications

  • Relevant post-secondary training in accounting and /or experience in all aspects of the accounting function is an asset, i.e., accounts payable, accounts receivable, payroll, time and equipment is preferred.

  • Knowledge in job costing and labour standards.

  • Advanced knowledge of general accounting practices.

  • Proficiency in Oracle or related accounting system.

  • Experience with large data, complex workbooks and ability to decipher trends

  • Basic understanding of project job costing, time entry and billing processes

  • Experience with large ERP Systems such Oracle/ Deltek Costpoint desired

  • Prior experience with Turnarounds and high volume payroll/ timekeeping with tight deadlines an asset

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Finance and Accounting

Business Line Construction Services

Business Group Construction Services Group (CS)

Country Canada

Position Status Full-Time

Requisition/Vacancy No. 224699BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.