Office Admin Sr - Military veterans preferred

2019-09-11
DynCorp Recruiting (www.dyn-intl.com)
Other

/yr

  full-time   employee


Huntsville
Alabama
United States

 

Job Summary

Directs and coordinates on-site administrative support to a complex contract, project or tasks for maximum utilization of services.

Principal Accountabilities

  • Supervises administrative staff in support of business requirements such as processing timesheets, expense reports, etc. to ensure effective efficiencies in compliance.
  • Plans and coordinates office services and related activities, including the development and supervision of programs for the maximum utilization of services and equipment.
  • Manage the visitor flow, SparePoint sites, support preparation, submission of reports as directed by upper management.
  • Analyzes and organizes office operations and procedures such as preparation of timesheets, personnel, information management, filing systems, requisition of supplies and other clerical services.
  • Plans and conducts meetings, including automated meetings capabilities such as Skype, WebEx, and similar audio video capabilities.
  • Ensures compliance with company policies, procedures and other practices set forth by upper management.
  • Oversees the compiling, preparing and accuracy of invoices for assigned area.
  • Plans, prepares, and coordinates upper management’s travel activities, schedules and provides similar travel support information, and coordinates press interviews and special events.
  • Maintains and tracks costs and performance on contracts.
  • Arranges programs, events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers and controlling event budget.
  • Ensures compliance with company policies, procedures and other practices set forth by upper management.
  • Consults with program management to gather information about program needs, objectives, and function’s features for compliance.
  • Ensures compliance with company policies, procedures and other practices set forth by upper management.
  • Writes and maintains reports to update management of relevant information.  Status first line management on a regular basis.
  • Creates, maintains, updates and reconciles spreadsheets to support reporting and analysis for Senior Executive Management approval.
  • Responds to requests from SBU or SBA regarding best practices in an advisory capacity.

Knowledge & Skills

  • Demonstrate proficiency in Microsoft applications (i.e., Excel).
  • Strong analytical and organizational skills to oversee multiple work assignments.
  • Excellent writing skills.
  • Excellent communication, effective leadership and interpersonal skills.
  • Able to travel internationally if required for position.
  • Knowledge of functions and operations of United States Military Commands preferred

Experience & Education

  • Bachelor’s degree in an associated discipline.  Two (2) years of experience in related field may be substituted for each year of the four (4) years college.
  • Four (4) years progressive experience in business occupations is required.  Previous government services industry-related experience preferred.

Physical Requirements/Working Environment

  • Work in an office environment in Iraq which may be in austere conditions
  • Must be able to deal successfully with the stress of a combat environment and potential high risk to personal safety for prolonged time periods.
  • Work week is typically 5 days per week with a minimum of 8 hours per day.