Office Admin Sr - Military veterans preferred

Job Summary

Directs and coordinates on-site administrative support to a complex contract, project or tasks for maximum utilization of services.

Principal Accountabilities

• Supervises administrative staff in support of business requirements such as processing timesheets, expense reports, etc. to ensure effective efficiencies in compliance.
• Plans and coordinates office services and related activities, including the development and supervision of programs for the maximum utilization of services and equipment.
• Manage the visitor flow, SparePoint sites, support preparation, submission of reports as directed by upper management.
• Analyzes and organizes office operations and procedures such as preparation of timesheets, personnel, information management, filing systems, requisition of supplies and other clerical services.
• Plans and conducts meetings, including automated meetings capabilities such as Skype, WebEx, and similar audio video capabilities.
• Ensures compliance with company policies, procedures and other practices set forth by upper management.
• Oversees the compiling, preparing and accuracy of invoices for assigned area.
• Plans, prepares, and coordinates upper management’s travel activities, schedules and provides similar travel support information, and coordinates press interviews and special events.
• Maintains and tracks costs and performance on contracts.
• Arranges programs, events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers and controlling event budget.
• Ensures compliance with company policies, procedures and other practices set forth by upper management.
• Consults with program management to gather information about program needs, objectives, and function’s features for compliance.
• Ensures compliance with company policies, procedures and other practices set forth by upper management.
• Writes and maintains reports to update management of relevant information.  Status first line management on a regular basis.
• Creates, maintains, updates and reconciles spreadsheets to support reporting and analysis for Senior Executive Management approval.
• Responds to requests from SBU or SBA regarding best practices in an advisory capacity.

Knowledge & Skills

• Demonstrate proficiency in Microsoft applications (i.e., Excel).
• Strong analytical and organizational skills to oversee multiple work assignments.
• Excellent writing skills.
• Excellent communication, effective leadership and interpersonal skills.
• Able to travel internationally if required for position.
• Knowledge of functions and operations of United States Military Commands preferred

Experience & Education

• Bachelor’s degree in an associated discipline.  Two (2) years of experience in related field may be substituted for each year of the four (4) years college.
• Four (4) years progressive experience in business occupations is required.  Previous government services industry-related experience preferred.

Physical Requirements/Working Environment

• Work in an office environment in Iraq which may be in austere conditions
• Must be able to deal successfully with the stress of a combat environment and potential high risk to personal safety for prolonged time periods.
• Work week is typically 5 days per week with a minimum of 8 hours per day.