Senior Document Control - Military veterans preferred

2019-10-10
AECOM (www.aecom.com)
Other

/yr

  full-time   employee


Edmonton
Canada

Canada - Alberta, Edmonton

Job Summary

AECOM is in need of a Senior Document Control Specialist to join our team. The job incumbent will be responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the company.

The Document Control Specialist is also responsible for the implementation and management of the Document Management System, while providing the supported projects and company with quality assurance measures.

KEY RESPONSIBILITIES

  • Create and maintain Document Management Systems including library distributions and participant matrix.

  • Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner

  • Facilitate flow of information and communication between clients, vendors, subcontractors and staff; for various projects

  • Organize necessary filing and archiving of technical documents

  • Assist in the coordination of documentation processes

  • Manage and maintain templates and information on project servers

  • Drive improvements and efficiencies in our data management systems & processes

  • Participating in other document control initiatives or data management tasks under the direction of the functional team lead

  • Construction Project Administration

  • Technical Document Control

  • Development of Corporate Standards and Documents

  • Management of Corporate Document Data Base and File Life-Cycles

  • Coordinating of RFI, RFR and Inspection Activities

  • Record management and document retention scheduling

  • Developing, and conducting internal project and process audits

  • Preparation for ISO 9001:2008 external audit

  • Developing Standard Operating Procedures including guides and templates

  • Tracking of Key Performance Indicators

  • Generating and maintaining BOMs of newly designed equipment

Minimum Requirements

  • At a minimum. candidate requires BA/BS + 6 YORE or if candidate does not have this, they should have demonstrated equivalency of experience and/or education

  • Working knowledge of Document Control software and methodologies

  • Experience working in a team environment

  • Ability to effectively communicate with all staff at all levels, clients and external vendors

  • Ability to anticipate project needs and work independently with minimal supervision

  • Efficient and Resourceful at multitasking and proactive in problem solving.

  • Ability to work in a fast-paced environment and under pressure.

  • Strong organization skills with an attention to detail and Professional technical writing skills.

Preferred Qualifications

  • Strong computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook)

  • Experience with Technical Document Control Management software (Share Point, JD Edwards, Documentum EDMS, Aconex EDMS, SAP, CRM, ERP, Oracle, People Soft, ProjectWise, McLaren EDMS, Microsoft Office, AS400, Macros, Global Shop, Solid Works, FSCM, HCM, E-Fin, Proliance, e-Builder, Prolog and Micros). Familiar with POSSE and LiveLink, SPIN, and 311 Service Request Logs.

  • Experience in Engineering, Construction or Owner Environment

  • Trained internal auditor

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Geography OH

Business Group Design and Consulting Services Group (DCS)

Country Canada

Position Status Full-Time

Requisition/Vacancy No. 226148BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.