Canada - Alberta, Edmonton
AECOM is in need of a Senior Document Control Specialist to join our team. The job incumbent will be responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the company.
The Document Control Specialist is also responsible for the implementation and management of the Document Management System, while providing the supported projects and company with quality assurance measures.
Create and maintain Document Management Systems including library distributions and participant matrix.
Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner
Facilitate flow of information and communication between clients, vendors, subcontractors and staff; for various projects
Organize necessary filing and archiving of technical documents
Assist in the coordination of documentation processes
Manage and maintain templates and information on project servers
Drive improvements and efficiencies in our data management systems & processes
Participating in other document control initiatives or data management tasks under the direction of the functional team lead
Construction Project Administration
Technical Document Control
Development of Corporate Standards and Documents
Management of Corporate Document Data Base and File Life-Cycles
Coordinating of RFI, RFR and Inspection Activities
Record management and document retention scheduling
Developing, and conducting internal project and process audits
Preparation for ISO 9001:2008 external audit
Developing Standard Operating Procedures including guides and templates
Tracking of Key Performance Indicators
Generating and maintaining BOMs of newly designed equipment
At a minimum. candidate requires BA/BS + 6 YORE or if candidate does not have this, they should have demonstrated equivalency of experience and/or education
Working knowledge of Document Control software and methodologies
Experience working in a team environment
Ability to effectively communicate with all staff at all levels, clients and external vendors
Ability to anticipate project needs and work independently with minimal supervision
Efficient and Resourceful at multitasking and proactive in problem solving.
Ability to work in a fast-paced environment and under pressure.
Strong organization skills with an attention to detail and Professional technical writing skills.
Strong computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook)
Experience with Technical Document Control Management software (Share Point, JD Edwards, Documentum EDMS, Aconex EDMS, SAP, CRM, ERP, Oracle, People Soft, ProjectWise, McLaren EDMS, Microsoft Office, AS400, Macros, Global Shop, Solid Works, FSCM, HCM, E-Fin, Proliance, e-Builder, Prolog and Micros). Familiar with POSSE and LiveLink, SPIN, and 311 Service Request Logs.
Experience in Engineering, Construction or Owner Environment
Trained internal auditor
What We Offer
When you join AECOM, you become part of a company that is
pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions
inclusion, diversity and overall
employee well-being through programs supported by company leadership. Our
core values define who we are, how we act and what we aspire to, which comes down to not only
delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Job Category Administrative Support / Secretarial
Business Line Geography OH
Business Group Design and Consulting Services Group (DCS)
Position Status Full-Time
Requisition/Vacancy No. 226148BR
Clearance Required No
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.