Operations Assistant - Military veterans preferred

2020-01-16
AECOM (www.aecom.com)
Other

/yr

  full-time   employee


Lima
Peru

Peru - Lima, Lima

Job Summary

AECOM is seeking an Operation Administrative Assistant. The Operations Administrative Assistant will be responsible for logistical and administrative support to the Operations Manager.

Responsibilities include but are not limited to the following:

  • Support the Operations Manager in daily office management, including: logistical and administrative support.

  • Assist the Lima team in travel arrangements, lodging reservations and transportation when needed;

  • Support tracking and labeling of inventory as directed by the Operations Manager, as well as keeping an accurate control of the assets;

  • Maintain office supplies in an adequate quantity for employees;

  • Request quotes, track answers from vendors, prepare comparison tables and prepare Purchase Orders as needed;

  • Support in tracking status of purchase orders with local vendors, also verify all support documentation is included on files(RUC, SAM, MK);

  • Track and report actions needing internal approvals and draft appropriate approval paperwork for review of the Operations Manager;

  • Upload documentation into the system as needed;

  • Assist with scheduling of appointments and conference calls, contact candidates as requested by the Operations Manager;

  • Support in the process of hiring selected personnel, draft Labor contracts, collect new employee documents, filling in the personal files as needed.

  • Other operational support, as directed by Operations Manager.

Minimum Requirements

  • Secondary education graduate plus 6 years experience

  • Knowledge of general computer systems and software application

  • Experience in MS Office products (Word, Excel, PowerPoint)

Preferred Qualifications

Preferred Qualifications:

  • Professional certification or College degree + 2 years of relevant administrative experience

  • Takes initiative to learn internal software and computer applications, and internal company processes

  • Writing and communication skills

  • You will have worked in a similar role and you must be used to a fast paced and busy environment in which to work, we're looking for someone with ideally a background in project support or you will have assistant experience in other roles that may transfer to this position.

  • Experience on large construction projects

  • Bilingual English & Spanish- writing, reading and speaking.

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Transportation

Business Group Design and Consulting Services Group (DCS)

Country Peru

Position Status Full-Time

Requisition/Vacancy No. 232749BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.