Title:
FM Estates Delivery Administrator
Project: MPS Facilities Management Integrator
Job Title: FM Supply Chain Performance Administrator
Reports to: Senior FM Supply Chain Performance Manager
Location: Base location either Leatherhead or Swindon, with travel within the MPS London Estate.
Core Responsibilities and Duties
The FM Supply Chain Performance Administrator is responsible for coordinating, supporting and assisting the FM Supply Chain management project team across all aspects of the teams responsibilities:
- Provide support; assistance and co-ordination of supplier and client governance structure meetings, including attendance; taking of minutes/actions, and timely distribution of minutes;
- Co-ordinate the contract governance activity of the supply chain through robust management of the meeting planner;
- Ensure that all relevant/necessary documentation is uploaded to SharePoint in a timely manner;
- Co-ordinate all project wide diaries; schedule meetings; manage all meeting requirements (i.e. catering/room bookings/provision of equipment/security arrangements);
- Ensure all documents are ready for all supplier and client meetings; and distributed in advance;
- Undertaking adhoc and regular administrative duties, proactively and upon request;
- Support, assist and co-ordinate contract mobilisation/exit;
The candidate must also be able to work independently under nominal supervision from the Senior FM Supply Chain Performance Manager, whilst working collaboratively with clients and all other members of the KBR MET Project Team.
At prescribed times during the month, (as outlined in the Balance Scorecard Process), the role will also be responsible for the following:
- Reviewing data for all MPS FM Supplier Balance Scorecards, ensuring KBR Responsible Persons have fully completed returns by the specified target date;
- Ensuring all data has been accurately captured within the BSC’s;
- Distribution of the Supplier Balance Scorecards to nominated points of contact within the supply chain;
- Maintaining an accurate record of all correspondence relating to the Balance Scorecard process;
- Collaborative working with all key contributors to the Balance Scorecard Process;
- Co-ordination of a joint KPI review across two or more KBR Responsible Persons;
- Preparation of all data for import into a consolidated BSC data base;
- Create Monthly consolidated Balance Scorecard matrix for the client; and distribute to agreed list of recipients by a specific target date.
Q ualifications, Experience and Skills
Essential:
- Demonstrable relationship management skills with strong team ethic and peer support experience
- Strong stakeholder engagement skills with the ability to communicate at all levels of an organisation;
- Ability to be detail orientated as well as understanding the strategic importance of business activities;
- Demonstrates a systematic approach to tasks and measures progress against plans;
- Ability to work as part of an integrated team or individually as required;
- Effective communicator both verbal and written with ability to produce accurate and timely reports;
- Good Microsoft Office Word, Excel; Excel Functions (i.e. vlookup); PowerPoint and Outlook skills;
- Ability to identify the need for additional systems and processes;
- Has worked in roles where he/she has had to accept responsibility for data accuracy within own remit, work area and compliance with company and or legal requirements;
- Proven track record in identifying efficiencies and implementing strategy to streamline office operations / administrative functions;
- HSE awareness
- SharePoint experience;
Preferred:
- Supply Chain Management / Facilities Management qualification to level 3;
- Experienced with technical and administrative document control procedures;
- Experience of working with a contracted supply chain in fair, visible and transparent way;
- Experience in monitoring supplier performance against applicable benchmarked criteria and KPIs.
Competencies:
- Communication and influencing – good written and verbal skills; establishes communication channels, actively listens, clarifies, gives/seeks feedback, clear and concise, persuasive/negotiates with others;
- People Management - Good time management; ability to manage tight deadlines; and manage others to ensure they achieve tight deadlines;
- Organisational skills – attention to detail; plans well in advance, sets clear objectives, manages time efficiently, reviews progress against plans, encourages improvements;
- Interpersonal skills – builds positive relationships, demonstrates emotional stability, confident in own ability, approachable to all staff, shows respect and tolerance;
- Values – lives and endorses the company values
Scheduled Weekly Hours:
40
KBR is a global provider of differentiated professional services and technologies across the asset and program lifecycle within the Government Solutions and Energy sectors. KBR employs approximately 38,000 people worldwide (including our joint ventures), with customers in more than 80 countries, and operations in 40 countries, across three synergistic global businesses:
Government Solutions , serving government customers globally, including capabilities that cover the full lifecycle of defense, space, aviation and other government programs and missions from research and development, through systems engineering, test and evaluation, program management, to operations, maintenance, and field logistics
Technology Solutions , featuring proprietary technology, equipment, catalysts, digital solutions and related technical services for the monetization of hydrocarbons, including refining, petrochemicals, ammonia and specialty chemicals, as well as inorganics
Energy Solutions , including onshore oil and gas; LNG (liquefaction and regasification)/GTL; oil refining; petrochemicals; chemicals; fertilizers; differentiated EPC; maintenance services (Brown & Root Industrial Services); offshore oil and gas (shallow-water, deep-water, subsea); floating solutions (FPU, FPSO, FLNG & FSRU); program management and consulting services
KBR is proud to work with its customers across the globe to provide technology, value-added services, integrated EPC delivery and long term operations and maintenance services to ensure consistent delivery with predictable results. At KBR, We Deliver .