Office Administrator - Military veterans preferred

2020-02-04
SAIC (www.saic.com)
Other

/yr

  full-time   employee


Arlington
Virginia
22202
United States

Description

Job Description:
  • SAIC is seeking an Office Administrator to provide support on-site in the Pentagon in working as part of contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel for International Affairs (OGC/IA).
 
  • The candidate will:
    • Work daily with the Deputy General Counsel, International Affairs, and OGC/IA office attorneys
    • Provide administrative support to the OGC/IA office attorneys.
    • Assist with administration including the coordinating, assisting, and filing of legal actions for OGC/IA.
    • Provide administrative office support in addressing the workload (tracking, organizing, and archiving) and knowledge management activities across the government attorneys and contractor staff. 
    • Hand-carry legal actions to other coordinating offices throughout day;
    • Open and close actions using the suspense tracking system (STS);
    • Perform general editing functions; answer phone calls; escort non-cleared personnel in the office; maintain files; and prepare correspondence
    • Make copies; scan documents; produce files; assist in scheduling and monthly reports; and maintain basic office functions.
    • Provide periodic database, indexing, and archival support, to include: analysis of chronological files, review of archival documents, review international agreements, and inputting data from international agreements into the database.
 
Working Hours Requirement
  • Daily work hours are 10:00 AM – 7:00 PM (with one hour for lunch) – 8 hour work day

Qualifications

TYPICAL EDUCATION AND EXPERIENCE: High School and seven (7) years or more related experience.

Clearance Requirement:   DoD TOP SECRET/SCI eligibility


Educational Requirement
  • High school degree or equivalent.
 
Required Skills
  • 2+ years of experience with knowledge of administrative and clerical functions, processes, practices and procedures
  • Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice
  • Experience with the OGC data file system or similar filing systems
  • The ability to review, understand, and analyze complex legal and non-legal DoD documents and international agreements
  • Possess exceptional oral and written communication abilities and the ability to read, interpret and understand legal documents.
  • The ability to leverage established relationships with other DoD components and agencies.
  • Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications
  • Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community.
  • Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
  • Strong admin skills and a strong ability to multi-task.
  • Flexibility in order to accommodate time-sensitive and mission-critical work.·       work day

Desired Qualifications

 
Desired Skills
  • Previous experience in a working in the Pentagon or DoD office law office, General Counsel's office or JAG office
  • Working knowledge of the Defense Travel System (DTS)
  • Familiarity with knowledge management tools including SharePoint, Access databases, etc.