Travel Coordinator - Military veterans preferred

2020-02-08
AECOM (www.aecom.com)
Other

/yr

  full-time   employee   contract


Fort Mcmurray
Canada

Canada - Alberta, Fort McMurray

Job Summary

AECOM is seeking a Travel Coordinator to join our CNRL Albian Project team for the Spring Turnaround season. This is a future opportunity and would be a temporary position.

May include the following responsibilities:

  • Assembles and analyzes information, prepares reports, agendas and memoranda.

  • Control and distribution of incoming correspondence.

  • Collection and completing action items of outgoing correspondence.

  • Provide general office support to all site personnel.

  • Receives incoming telephone calls and handles inquiries, takes messages, and transfers calls to appropriate party.

  • Maintains files, keeps records, prepares schedules, makes travel arrangements, compiles reports, and processes documents of a routine nature.

  • Make commercial travel arrangements and room bookings for AECOM travelers at Husky Sunrise.

  • Ensure arrangements are in compliance with the company's travel policy.

  • Ensure booking confirmations, itineraries, and tickets are delivered to the traveler in a timely manner.

  • Maintain all changes to traveler profiles.

  • Ensure travelers are provided with departure information, maps, etc.

  • Maintain careful records of all work done.

  • Be part of an overall team and liaise with other staff members to ensure continuity and standards are maintained.

  • Typically uses common word processing and spreadsheet software packages. May use database, graphics, and desktop publishing office machines.

  • May perform special projects that pertain to departmental goals as directed by supervisor.

  • Under limited supervision, performs routine to moderately complex clerical, administrative and secretarial duties.

  • Other duties and projects as required.

Conditions of Employment for this position are:

  1. For positions that fall into the list of required positions within the AECOM Oil & Gas Background Check policy, qualified applicants who are offered, and accept, the role must complete a satisfactory pre-employment Background Check. This may consist of all or a combination of the following: Canadian Criminal Record check, an Employment Verification and/or an Education and Accreditation Verification.

  2. For positions that fall into the list of required positions within the AECOM Oil & Gas Alcohol & Drug (A&D) policy, qualified applicants who are offered, and accept, a position must provide evidence of a satisfactory Alcohol & Drug test in accordance with the Company's Alcohol & Drug Policy. In order to be valid, the test must have been conducted at the direction of AECOM - O&G Business Unit.

Minimum Requirements

  • High School Diploma

  • Strong ability to prioritize, organize and manage time.

  • Proficiency with MS Office.

  • Ability to liaise with all levels of internal and external customers.

  • Accurate time and data entry skills.

  • Excellent verbal and written communication skills.

  • Ability to work in a team environment.

  • CSTS-09 or CSTS2020

Preferred Qualifications

N/A

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Construction Services

Business Group Construction Services Group (CS)

Country Canada

Position Status Temporary

Requisition/Vacancy No. 233999BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.