Materials Coordinator - Military veterans preferred



  full-time   employee

Fort Mackay

Canada - Alberta, Fort Mackay

Job Summary

AECOM is seeking a Materials Coordinator to join our team at IOL Kearl Project team. This is a Full-Time position, on a 10 days on 10 day off rotation.

This position will provide hands on technical expertise to the materials management function within large industrial construction projects. This position is accountable for all receiving, inventory control, issuing of material and logistics activities. They will utilize previous experience and formal training to manage all activities and systems, ensuring effective and efficient use of all company policies and procedures.

May include the following responsibilities:

  • Comply with the internal and external regulatory processes. (CSOX, ISO, ABSA)

  • Work with the project team to understand the construction schedule and material delivery requirements.

  • Responsible for timely communication of construction material availability status, given the work face schedule and scope of work (bill of material).

  • Order tools and equipment on site, track and record deliveries.

  • Ensure invoices are coded accurately.

  • Assist with materials on/off site, as required.

  • Tracking material status and reporting on all purchase orders and requests for release from warehouse in alignment with schedule requirements. Utilize Material Status Report (MSR) to manage and communicate to the projects as per the Construction Execution Plan (CEP) and client contractual obligations.

  • Request release of client provided materials in accordance with the schedule requirements.

  • Monitor and assist Overage, Shortage, and Damage (OS&D) processes to closure.

  • Support project team Change Management process, including trends and Request for Information (RFI); as well as initiate, track and drive Request for Information (RFI’s) as required to perform coordination activities.

  • Track delivery of client supplied material according to the client contract term and conditions; and work with the project team to resolve non-compliance.

  • Identify material shortages to schedule and issue requisitions as required; assist with expediting material as required.

  • Monitoring of all deliverables in all stages throughout the project to completion.

  • Actively participate to identify areas of opportunity and barriers for effective performance.

  • Participate in reconciliation activities to support the warehouse weekly cycle counting process.

  • Adhere to the material management plan within the project Construction Execution Plan (CEP).

  • Adhere to company Infrastructure processes, including Supply Chain processes.

  • Accurately and timely manages data for material allocation activities within formal and informal information systems (SmartPlant Materials).

  • Work with the procurement department to procure and expedite “short” material identified through the Work Face Planning process or as required.

  • Work with the Supply Chain Management (SCM) team to effectively manage and coordinate the flow of all materials to the work face.

  • Work with the project team to support project schedule and capacity changes.

  • Respond to and clarify questions concerning material and logistical transactions.

  • Seeks advice and guidance for difficult or complex tasks from Supply Chain Management (SCM) or Project Management staff.

  • Interface with company Planning teams and functions for all material requirements.

  • Interface with client team to support the efficient delivery of materials.

  • Support the coordination of the project, work face planning, procurement, client, and materials management teams’ efforts to comply with schedule requirements.

  • Collaborate with other functions to enhance project success on an as needed basis required by the Materials Lead.

  • Post, review and print off any required information from the company Document Management System which pertains to current tasks, responsibilities and projects.

  • Other duties as assigned.

Conditions of Employment for this position are:

  1. For positions that fall into the list of required positions within the AECOM Oil & Gas Background Check policy, qualified applicants who are offered, and accept, the role must complete a satisfactory pre-employment Background Check. This may consist of all or a combination of the following: Canadian Criminal Record check, an Employment Verification and/or an Education and Accreditation Verification.

  2. For positions that fall into the list of required positions within the AECOM Oil & Gas Alcohol & Drug (A&D) policy, qualified applicants who are offered, and accept, a position must provide evidence of a satisfactory Alcohol & Drug test in accordance with the Company's Alcohol & Drug Policy. In order to be valid, the test must have been conducted at the direction of AECOM - O&G Business Unit.

Minimum Requirements

  • Bachelor's Degree.

  • Minimum of 2 years’ of related experience required.

  • Experience in logistics and materials coordination is required.

  • Intermediate Computer Skills: Microsoft Office (Excel, Word, Outlook)

  • Construction Safety Training System (CSTS) Certification required

  • First aid ticket

Preferred Qualifications

  • Intermediate Computer Skills: Microsoft Office (Excel, Word, Outlook)

  • Materials Management System (Smart Plant Materials, JD Edwards, etc.)

  • 2 – 3 years’ experience in industrial construction would be preferred.

  • Transportation and/or Logistics background is an asset.

  • Planning and/or Scheduling considered an asset.

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Logistics and Supply Chain

Business Line Construction Services

Business Group Construction Services Group (CS)

Country Canada

Position Status Full-Time

Requisition/Vacancy No. 234233BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.