Administrative Assistant (ICITAP) - Military veterans preferred

2020-07-01
SAIC (www.saic.com)
Other

/yr

  full-time   employee


Washington Dc
District of Columbia
United States

Description

  SAIC is seeking an office assistant to join our Team directly supporting The Department of Justice, International Criminal Investigative Training and Assistance (ICITAP), The Management and Strategic Support Division (MAS), in Washington, D.C.


  This position joins a team of over 10 individuals working in the MAS division and will take technical direction from the Acting Deputy Director Director, while operationally reporting into an SAIC Deputy Program Manager located at the customer site in DC. 


 This role requires a great deal of flexibility when supporting various areas of the MAS division. As a coherent team, MAS overseas contracting, auditing, administrative and all management related areas. The candidate must be able to demonstrate the ability to exercise discretion, and confidentiality when dealing with personnel information sensitive to the MAS and SAIC.


Duties include but are not limited to: 


Front Desk Support


Meet, greet and support guests at all levels of the agency. This includes international delegations that visit ICITAP


Ensure proper badging of guests and that facility protocols are followed


Handle incoming phone calls, deliveries and inquiries


Assist with maintenance of rosters, contacts, calendars, and logs


Scheduling and managing calendars


Coordinating meetings with high-ranking officials


Back Office Support


The candidate will work with ICITAP’s HQ staff and ICITAP’s funded travelers to gather information (including financial data) and documents to draft a travel authorization request


The office assistant shall draft, route, and track the travel authorization through CTAS


Other duties such as report writing and supporting the office of Management and Strategic Services staff are required


Security Support


Serve as the backup security point of contact (POC) when security POC is on leave, or travel


Ability to understand security processes related to processing e-QIP applications


Communicate with field and other offices about security information, as needed


Follow internal processes related to the security office located within MAS



Qualifications


Associates’ Degree (combination of experience and education will be considered)


Minimum of 5 years of related work experience


U.S. citizen and must be able to obtain a Public Trust Waiver


Must be familiar with Federal Travel Regulation


Proficiency with MS Office products (specifically Excel and Word)


Demonstrated experience working in a fast pace and changing environment


Demonstrated experience and skills in maintaining confidentiality at all times