2020-07-01
SAIC (www.saic.com)
Other
/yr
full-time
employee
Washington Dc
District of Columbia
United States
Description
SAIC is seeking an office assistant to join our Team directly supporting The Department of Justice, International Criminal Investigative Training and Assistance (ICITAP), The Management and Strategic Support Division (MAS), in Washington, D.C.
This position joins a team of over 10 individuals working in the MAS division and will take technical direction from the Acting Deputy Director Director, while operationally reporting into an SAIC Deputy Program Manager located at the customer site in DC.
This role requires a great deal of flexibility when supporting various areas of the MAS division. As a coherent team, MAS overseas contracting, auditing, administrative and all management related areas. The candidate must be able to demonstrate the ability to exercise discretion, and confidentiality when dealing with personnel information sensitive to the MAS and SAIC.
Duties include but are not limited to:
Front Desk Support
Meet, greet and support guests at all levels of the agency. This includes international delegations that visit ICITAP
Ensure proper badging of guests and that facility protocols are followed
Handle incoming phone calls, deliveries and inquiries
Assist with maintenance of rosters, contacts, calendars, and logs
Scheduling and managing calendars
Coordinating meetings with high-ranking officials
Back Office Support
The candidate will work with ICITAP’s HQ staff and ICITAP’s funded travelers to gather information (including financial data) and documents to draft a travel authorization request
The office assistant shall draft, route, and track the travel authorization through CTAS
Other duties such as report writing and supporting the office of Management and Strategic Services staff are required
Security Support
Serve as the backup security point of contact (POC) when security POC is on leave, or travel
Ability to understand security processes related to processing e-QIP applications
Communicate with field and other offices about security information, as needed
Follow internal processes related to the security office located within MAS
Qualifications
Associates’ Degree (combination of experience and education will be considered)
Minimum of 5 years of related work experience
U.S. citizen and must be able to obtain a Public Trust Waiver
Must be familiar with Federal Travel Regulation
Proficiency with MS Office products (specifically Excel and Word)
Demonstrated experience working in a fast pace and changing environment
Demonstrated experience and skills in maintaining confidentiality at all times