Office Administrator - Military veterans preferred

2020-05-23
SAIC (www.saic.com)
Other

/yr

  full-time   employee


Arlington
Virginia
22202
United States

Description

Job Description:

  • SAIC is seeking an Office Administrator to provide support on-site in the Pentagon in working as part of contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel for Intelligence (OGC/Intel).
  • The candidate will:

o   Provide database, indexing, and archival support, to include:

§  analysis of chronological files;

§  review of archival documents;

§  review international agreements; and

§  inputting data from international agreements into the database.

 

  • Other tasks and assignments may also include:

o   Working daily with the Deputy General Counsel, Intelligence, and Associate General Counsels.

o   Providing administrative support to the OGC/Intel office attorneys.

o   Assisting with administration including the coordinating, assisting, and filing of legal actions for OGC/Intel.

o   Providing administrative office support in addressing the workload (e.g., tracking, organizing, and archiving) and knowledge management activities across the government attorneys and contractor staff. 

o   Hand-carrying legal actions to other coordinating offices throughout day.

o   Opening and closing actions using the suspense tracking system (STS).

o   Performing general editing functions, answering phone calls, escorting non-cleared personnel in the office, maintaining files, and preparing correspondence.

o   Making copies, scanning documents, producing files, assisting in scheduling and monthly reports, and maintaining basic office functions.


Qualifications

 

Educational Requirement

·         High school degree or equivalent.

 

 

 

Required Skills

·         2+ years of experience with knowledge of administrative and clerical functions, processes, practices and procedures.

·         Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice.

·         Experience with the OGC data file system or similar filing systems.

·         The ability to review, understand, and analyze complex legal and non-legal DoD documents and international agreements.

·         Possess exceptional oral and written communication abilities and the ability to read, interpret and understand legal documents.

·         The ability to leverage established relationships with other DoD components and agencies.

·         Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.

·         Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community.

·         Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.

·         Strong admin skills and a strong ability to multi-task.

·         Flexibility in order to accommodate time-sensitive and mission-critical work.

 

Desired Skills

  • Previous experience in a working in the Pentagon or DoD office law office, General Counsel's office or JAG office.
  • Working knowledge of the Defense Travel System (DTS).
  • Familiarity with knowledge management tools including SharePoint, Access databases, etc.